Management Team Assistant in Frankfurt

Bosch Group; Paris; Hybride; EUR 30 000 - 55 000; Plein temps

Résumé du poste

Join a forward-thinking company as an administrative assistant supporting the Central European Management Team. This role involves organizing schedules, coordinating travel, and managing expenses, all while ensuring smooth communication across departments. The ideal candidate will be detail-oriented, proactive, and capable of juggling multiple tasks under pressure. With a focus on collaboration and efficiency, this position offers a unique opportunity to make a significant impact in a dynamic environment. If you thrive in a fast-paced setting and are eager to contribute to a purpose-driven organization, this is the role for you!

Qualifications

• Minimum of 6 months of work experience or a Bachelor's Degree.
• 2+ years of work experience preferred, particularly in retail or service sectors.

Responsabilités

• Organize the daily schedule for the Central European Management Team.
• Coordinate travel arrangements and manage expense claims for CELT members.

Connaissances

Time Management

Organizational Skills

Proficiency in Microsoft Office Suite

Bilingual (German and English)

Project Management

Formation

Bachelor's Degree

High School Diploma

Outils

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Description du poste

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

This role will support the smooth operation of the Central European Management Team (CELT) by providing comprehensive administrative assistance.

Essential Functions

• Calendar Management: Organize the daily schedule for CELT to ensure the most effective use of time, ensuring all internal and external meeting requirements are met.
• Travel Coordination: Book and coordinate travel arrangements for CELT within tight deadlines. Compile itineraries and liaise with regional offices to ensure seamless business trips.
• Expense Management: Handle expense claims within timeline for CELT members.
• Cross-Department Coordination: Work closely with all Visa functions to coordinate and organize meetings internally and with clients, to ensure smooth circulation of internal communications, and to implement various administrative activities across the business.
• Event Support: Assist with logistics and scheduling of offsite events for CELT members and client study tours. Manage client invitations for sponsoring events, ensuring seamless communication and coordination.
• Meeting and Document Preparation: Prepare letters, memos, presentation material, and reports as needed, ensuring timely responses and professional standards.
• Purchasing Order Management: Raise purchase requisitions and purchase orders and ensure swift payment of invoices.
• Organizational Updates: Maintain and update organizational charts and mail distribution lists to ensure accuracy.
• Stand-in for other PA’s: Support other PA’s during their PTO

This is an on-site position. An on-site position must be consistently performed at an assigned Visa office location and require daily commute to the office location.

Qualifications

Basic Qualifications
Associate: Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications
Associate: 2 or more years of work experience
•High School diploma or equivalent
•Proficiency in both German and English
•Excellent time management and organizational skills
•Proven ability to work collaboratively with employees at all levels of the organization
•Demonstrated ability to work on multiple and varied tasks, often under pressure, and prioritize work with strong attention to detail
•Self-motivated, proactive, and solution-oriented, capable of working independently or in a team looking for ways to add value and assist the team
•2+ years of work experience, preferably managing
•Experience in a blue-chip retail or service sector organization. Financial services experience is advantageous
•Strong PC skills with high proficiency in Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
•Prior experience organizing and leading meetings
•Project management experience
•Intuitive and not afraid to challenge the status quo

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.