Management Assistant (H/F)

Worldline; Courbevoie; Sur place; EUR 20 000 - 40 000; Plein temps

Résumé du poste

Join a forward-thinking company at the forefront of the payments technology industry, where your role as an executive assistant will empower senior executives and enhance their efficiency. In this dynamic position, you will manage travel arrangements, organize meetings, and oversee budgetary topics while ensuring confidentiality and attention to detail. You will thrive in a supportive environment that values your contributions and encourages your professional growth. With a commitment to sustainability and innovation, this is an exciting opportunity to shape the future of commerce and accelerate your career alongside inspiring colleagues.

Qualifications

• Strong communication skills and experience in a similar role are essential.
• Proficient in Excel and MS suite with outstanding organizational skills.

Responsabilités

• Manage travel arrangements and business correspondence for executives.
• Organize meetings, handle budget topics, and support onboarding activities.

Connaissances

Communication Skills

Organizational Skills

Time Management

Problem-Solving

Confidentiality Management

Attention to Detail

Formation

Experience in a similar role

Outils

Excel

MS Suite

Description du poste

We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. The solutions our people build today power the growth of millions of businesses tomorrow. From your local coffee shop to unicorns and international banks. From San Francisco to Auckland. We are in every corner of the world, in every part of commerce. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape.

As (executive) assistant, your role is to support 3 senior executives within Worldline with various tasks to make their daily life more efficient and organized. The support required is diverse and spans from administrative tasks to activities around events & investors.

Responsibilities

• You are responsible for travel arrangements, document handling and business correspondence for your function leaders.
• You organize, prepare and administer meetings with agenda.
• You follow-up on various assignments resulting from said meetings.
• You handle budgetary topics such as expense reports & purchase orders.
• You are responsible for some staff related activities such as onboarding & offboarding, team absence administration & logistics for team events.
• You support managers’ attendance at marketing related activities both inside and outside Worldline by being in charge of the organization around events such as roadshows and conferences.

Who Are We Looking For

• Strong communication skills, comfortable engaging with Executive Committee (ExCom) members and high-profile external stakeholders.
• Excellent situational awareness, with the ability to navigate complex environments and identify key priorities.
• Proactive problem-solving approach, including the ability to anticipate needs and suggest organizational improvements to prevent future issues (e.g., resolving potential scheduling conflicts in advance).
• Outstanding organizational and time-management skills, with the ability to handle multiple priorities efficiently.
• Proven capacity to manage and maintain confidentiality with sensitive information.
• Meticulous attention to detail, ensuring accuracy in all tasks and documentation.
• Ability to thrive under pressure and meet tight deadlines without compromising quality.
• Experience in a similar role is essential.
• Proficiency in Excel and MS suite is required.

At Worldline you’ll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that, you will also:

• Be part of a company guided by a strong purpose to do good and recognized as top 1% of the most sustainable companies in all sectors worldwide.
• Work with inspiring colleagues and be empowered to learn, grow and accelerate your career.

You will also benefit from a wide range of advantages, including: