M25154 Administrative Assistant

CGIAR System Organization; Montpellier; Sur place; MXN 25 000 - 45 000; Plein temps

Résumé du poste

An established industry player is looking for a detail-oriented Administrative Assistant to join their Operations Chapter/HR department. This role involves providing comprehensive administrative support, managing appointments, and maintaining confidentiality. The ideal candidate will have a Bachelor's degree and over three years of experience in a similar position. You will play a crucial role in supporting security functions, organizing logistics for events, and ensuring effective communication. This organization offers a competitive remuneration package, including a year-end bonus and various benefits, making it an exciting opportunity for professional growth and development.

Prestations

Year-end bonus (40 days)

Vacation premium (56%)

Life and medical insurance

Supermarket coupons

Savings fund

Social Mexican benefits (IMSS, SAR / Infonavit)

Qualifications

• 3+ years of experience in a similar administrative role.
• Advanced English proficiency (C1) is required.

Responsabilités

• Provide administrative support for the Security Unit and maintain filing systems.
• Organize logistics for security events and translate documents as needed.

Connaissances

Administrative Support

Communication Skills

Attention to Detail

Teamwork

Proactivity

Formation

Bachelor's Degree in Administration or related field

Outils

Microsoft Office Suite

Description du poste

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIMMYT is seeking a proactive, detail-oriented, and customer service-oriented professional for the position of Administrative Assistant to work in the Operations Chapter/HR department of CIMMYT.

The position will be based at CIMMYT headquarters in Texcoco, near Mexico City (45 minutes from Mexico City).

Specific Duties:

• Support CIMMYT’s Security Unit with all administrative functions.
• Provide efficient and timely administrative support in all aspects of administrative work such as purchasing orders/requisitions, requesting stationery throughout the year with relevant follow-up, processing of payment journals, reimbursements, transport bookings, accommodation, overtime payments, catering services, travel tickets, and travel expenses (per diem).
• Prioritize and organize Security Management function's appointments and meetings, including logistics, minute-taking, and ensuring the proper flow of information.
• In coordination with the supervisor, organize and maintain an efficient filing system for the area, including subject, index, and/or cross-reference files.
• Coordinate ADT Installation payments, new requirements, and related administrative issues.
• Support the maintenance of the CCTV System and other Security Systems.
• Prepare documents, formats, brochures, instructions, and reports related to Security, and information of interest from the Security Unit to the employees.
• Keep the Security and Incident Dashboard current and efficient.
• Support in the elaboration of detailed security reports, including the weekly report.
• Support with the organization of logistics for security events, including training and presentations.
• Translate documents and correspondence as needed, from local language (Spanish) to English and from English to local language (Spanish).
• Maintain strict confidentiality of data and information.

Requirements:

• The selected candidate must have a bachelor’s degree in administration, Security, Business Administration, or a related field.
• Proficient use of Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• The selected candidate must have 3+ years of experience in a similar position.
• Advanced level of English (C1).
• The candidate must demonstrate the following competencies: teamwork, excellent communication skills, attention to detail, organization, and proactivity.

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law, our package of benefits includes a year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, and social Mexican benefits (IMSS, SAR / Infonavit).