Logistics (Import / export) + Administration Assistant

WUZZUF; Montreuil-sur-Mer; Hybride; EUR 30 000 - 40 000; Plein temps

Résumé du poste

An art logistics company in Hauts-de-France is seeking a Communications / Admin Assistant to manage email communications and support daily operations. The ideal candidate must have excellent written communication skills in English and French, strong organizational skills, and experience in customer service. Flexible hours and potential for increased responsibility as the company grows. If you love the arts and logistics, this role may be perfect for you.

Prestations

Flexible hours

Remote working setup

Opportunity for growth

Qualifications

• Excellent written communication skills in English & French.
• Strong organizational skills and attention to detail.
• Previous experience in administrative or customer service roles.

Responsabilités

• Manage main inbox: sort, flag, and respond to emails.
• Draft and send clear, friendly email replies.
• Maintain communication logs for client inquiries.
• Prepare basic documents like price lists and delivery confirmations.
• Liaise with subcontractors and team members.

Connaissances

Written communication in English

Organizational skills

Email management

Customer service experience

Basic file organization

Outils

Gmail

Google Docs

Google Sheets

Description du poste

About us

We are a fast-growing, artist-led company specializing in art logistics. We work closely with galleries, Art fairs, and institutions across Europe and beyond, ensuring seamless art Logistics, transport, and documentation.

Role Overview

We are looking for a Communications / Admin Assistant that has the knowledge of import / export to support our team in managing day-to-day email communication, coordinating with clients, and keeping our operations flowing efficiently.

You will be the first point of contact for many of our gallery partners and play a key role in ensuring timely, well-written replies and follow-ups.

Key Responsibilities

Manage main inbox : sort, flag, and respond to emails in a timely and professional manner.

Draft and send clear, friendly, and precise email replies (in English, and optionally French).

Maintain communication logs and follow-up schedules for client inquiries, quotes, and projects.

Prepare basic documents : price lists, service proposals, delivery confirmations, etc.

Liaise with subcontractors and team members for coordination and scheduling.

Support the director in admin and communication-related tasks.

Ensure consistent tone and presentation aligned with STIL’s brand (warm, professional, reliable).

Excellent level of written communication skills in English & French

Strong organizational skills and attention to detail.

Previous experience in administrative, customer service, or communication roles.

Ability to work independently, prioritize tasks, and handle multiple threads at once.

Confidence using Gmail, Google Docs, Google sheets and basic file organization tools.

Interest in the art world, logistics, or creative industries is a plus.

What We Offer

Flexible hours and remote working setup.

Potential for increased hours and responsibility as the company grows.

Opportunity to be part of a passionate, artist-driven company working on major international art fairs and installations.

If you're organized, clear in your writing, and eager to support a creative logistics team — we'd love to hear from you.