Logistics Communications & Admin Assistant

WUZZUF; Montreuil-sur-Mer; À distance; EUR 30 000 - 40 000; Plein temps

Résumé du poste

A dynamic art logistics company in Hauts-de-France is seeking a Communications & Admin Assistant. This role involves managing email communication with gallery partners, maintaining logs for inquiries, and supporting the team in administrative tasks. Ideal candidates should have excellent written English skills, organizational abilities, and an interest in the art world. Flexible working hours and remote options are available.

Prestations

Flexible hours

Remote working setup

Opportunity for increased responsibility

Qualifications

• Excellent written communication skills in English (French a strong plus).
• Strong organizational skills and attention to detail.
• Previous experience in administrative, customer service, or communication roles.

Responsabilités

• Manage the company's main inbox: sort, flag, and respond to emails.
• Draft and send clear, friendly, and precise email replies.
• Maintain communication logs and follow-up schedules for inquiries.

Connaissances

Written communication skills

Organizational skills

Attention to detail

Customer service

Outils

Gmail

Google Docs

Google Sheets

Description du poste

We are a fast-growing, artist-led company specializing in art logistics, handling, and creative services. We work closely with galleries, Art fairs, and institutions across Europe and beyond, ensuring seamless art Logistics, transport, and documentation.

Role Overview

We are looking for a Communications & Admin Assistant to support our team in managing day-to-day email communication, coordinating with clients, and keeping our operations flowing efficiently. You will be the first point of contact for many of our gallery partners and play a key role in ensuring timely, well-written replies and follow-ups.

Key Responsibilities

Manage STIL’s main inbox : sort, flag, and respond to emails in a timely and professional manner.

Draft and send clear, friendly, and precise email replies (in English, and optionally French).

Maintain communication logs and follow-up schedules for client inquiries, quotes, and projects.

Prepare basic documents : price lists, service proposals, delivery confirmations, etc.

Liaise with subcontractors and team members for coordination and scheduling.

Support the director in admin and communication-related tasks.

Ensure consistent tone and presentation aligned with STIL’s brand (warm, professional, reliable).

Excellent written communication skills in English (French a strong plus).

Strong organizational skills and attention to detail.

Previous experience in administrative, customer service, or communication roles.

Ability to work independently, prioritize tasks, and handle multiple threads at once.

Confidence using Gmail, Google Docs, Google sheets and basic file organization tools.

Interest in the art world, logistics, or creative industries is a plus.

Nice-to-Have

French or German language skills.

What We Offer

Flexible hours and remote working setup.

Potential for increased hours and responsibility as the company grows.

Opportunity to be part of a passionate, artist-driven company working on major international art fairs and installations.

If you're organized, clear in your writing, and eager to support a creative logistics team — we'd love to hear from you.