Assistant administratif et médical (H / F)

L'institut Imagine; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

Une entreprise innovante recherche un Assistant Personnel exceptionnel pour soutenir le PDG dans un environnement dynamique et exigeant. Ce rôle clé implique la gestion efficace des horaires complexes, la coordination de voyages, et la préparation de documents pour des réunions importantes. Vous serez le partenaire de confiance du PDG, garantissant une communication fluide et une attention méticuleuse aux détails. Si vous êtes proactif, adaptable et capable de travailler sous pression, cette opportunité est faite pour vous. Rejoignez une équipe qui valorise la confidentialité et l'excellence opérationnelle.

Qualifications

• Expérience avérée dans le soutien aux cadres de haut niveau.
• Compétences organisationnelles exceptionnelles et capacité à gérer plusieurs tâches.

Responsabilités

• Gérer des horaires complexes et coordonner des voyages.
• Préparer des matériaux pour des réunions et surveiller les e-mails.

Connaissances

Gestion du temps

Compétences en communication

Intelligence émotionnelle

Confidentialité

Proactivité

Outils

Microsoft Office

Google Workspace

Asana

Expensify

QuickBooks

Superhuman

TripActions

Description du poste

Our client is a trailblazer in e-commerce, having founded France’s largest e-commerce incubator six years ago, now supporting over 2,500 companies, including high-potential DTC brands. Among their ventures is a fast-growing subscription brand for pet owners, with plans to expand across Europe and into Asia within two years. They are committed to building a technically advanced, sustainable e-commerce model that positions their brand as a leader in European e-commerce.

Working Hours : 8 AM to 6 PM CET (flexibility required for occasional extra hours)

About the Role

We are seeking an exceptional Personal Assistant (PA) to be the trusted partner and extension of the CEO. In this critical role, you will ensure seamless operational, strategic, and personal support, enabling the CEO to focus on high-impact decisions. By anticipating needs, solving challenges proactively, and managing a dynamic workload with precision, you will play a vital role in driving organizational success.

Key Responsibilities

• Manage complex schedules, prioritize appointments, and handle calendar conflicts with efficiency.
• Coordinate intricate travel arrangements, ensuring seamless itineraries and cost-effectiveness.
• Act as a gatekeeper and liaison, handling sensitive communications with professionalism and discretion.
• Prepare materials for meetings, events, and projects, ensuring the CEO is always fully equipped.
• Monitor and respond to emails, draft correspondence, and maintain an organized inbox.
• Oversee event planning, meeting coordination, and stakeholder follow-ups.
• Track expenses and manage reconciliation tasks with tools like Expensify or QuickBooks.
• Support the CEO’s daily priorities with a proactive and adaptable approach, managing crises calmly when they arise.

What We’re Looking For

• Proven experience supporting C-suite executives or entrepreneurs in high-pressure environments.
• Exceptional organizational skills and the ability to juggle multiple tasks with competing deadlines.
• High emotional intelligence, excellent communication skills, and impeccable discretion.
• Technical proficiency in tools like Microsoft Office, Google Workspace, Superhuman, Asana, TripActions, and CRM platforms.
• Experience in industries such as technology, consulting, or events management is a plus.
• Ability to thrive in dynamic, fast-paced environments with shifting priorities.
• Availability and flexibility to respond to messages and adapt to the CEO’s schedule as needed.

Non-Negotiables

• Absolute confidentiality and discretion.
• Proactive mindset with anticipatory thinking.
• Impeccable attention to detail and follow-through.
• Strong adaptability, professionalism, and calmness under pressure.
• Advanced technical proficiency in relevant tools and platforms.