HR Operations Apprentice

swan.io; Paris; Hybride; EUR 10 000 - 17 000; Plein temps

Avantages offerts par ce poste

Meal Vouchers

Transport package

25 days paid leave

Health insurance: Alan

Classpass discounts (Sports)

Moka Care for wellbeing

Résumé du poste

Swan is seeking an HR apprenticeship to support the People team in building and structuring the HR department in a fast-paced startup environment. You will report to the HR Ops Team Manager and help streamline onboarding, contract administration, and HRIS upkeep.

Ideal candidates are Master’s students in HR or business, with at least one HR internship and fluency in French, professional English, and strong Excel/Google Suite skills.

Qualifications

• Pursuing a Master’s degree in HR/business and seeking at least 1 year of apprenticeship.
• First HR internship experience required.
• Experience in a fast-paced startup environment preferred.
• Proactive, rigorous, and able to handle confidential data.

Responsabilités

• Assist onboarding/offboarding processes and employment contracts.
• Support HR admin tasks: social affiliations, health insurance, addendums.
• Maintain HRIS and employee files; respond to internal tickets.
• Contribute to payroll, benefits, and project initiatives.

Connaissances

Excel

Google Suite

English proficient

French fluent

Formation

Master’s degree in HR or Business

Description du poste

Your mission

You’ll be a part of the People team and report to Agathe, our HR Ops Team Manager. Our people team is a key pillar to Swan’s success and includes HR, Recruitment, and Office Management. Your role will be to help the People team structure the HR department.

Main tasks

Onboarding

At Swan, we onboard new Swanees each month. You will help the team to onboard new Swanees in order to give them the best experience possible, from their offer acceptance till their first weeks at Swan.

Administration

• Support the team in managing the administrative life cycle of Swanees: onboarding/off-boarding, employment contracts, addendums, affiliation to social organizations, health insurance, etc


• Participate in tracking apprentices and interns (invoicing, managing files and contracts with the OPCO, government aid, tracking board, and absences).

Day-to-day

• Support our Swanees with day-to-day requests by responding to internal tickets


• Keep HRIS and the employee files up to date


• Support the team in their day to day work, you’ll be able to discover different aspects of the HR function, and depending on your strengths and preferences, you’ll be welcome to work on various topics!

Project

Participate in various projects (due diligence, tool synergies, optimization of payroll service providers, compensation & benefits, etc.)

You’re a great match if:

You are a student in a Master’s degree (business school, HR…) and you are looking for at least 1 year of apprenticeship

Experience: you have a first internship experience in HR

Start-up mode: you enjoy working in a challenging, fast-paced, target-driven, and team-oriented environment

Qualities we value for this role: proactive, rigorous, able to deal with confidential and sensitive data, eager to bring solutions, and willing to learn

Our ideal teammate: sociable, skilled, empathetic, and frank. We love to challenge each other, and we leave our egos at the door

Good command of Excel, Google Suite

Languages: professional proficiency in English and fluent in French

It’s okay if you don’t tick all the boxes — don’t let imposter syndrome prevent you from applying!

Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief.

When it comes to recruitment, we’re interested in your work experience, skills, and overall personality. Because diversity makes the workplace stronger and is necessary for Swan’s success, we are intensifying efforts to incorporate concrete actions to help us improve in this area.

About Swan

Perks of being a Swanee:

• Meal Vouchers: We provide a meal voucher card to cover your meals on work days.


• Transport:Monthly mobility package for employees. In accordance with the company agreement for sustainable mobilities, you can now use your mobility package to pay for alternative commuting modes.


• Holidays: 25 days of paid leave.


• Health insurance: Alan. This is Swan’s health and welfare insurance.


• Sports: Thanks to our partnership with Classpass, you can enjoy advantageous discounts on subscriptions. They offer a wide range of sports activities as well as wellness activities. The offers are valid in several European cities, as well as online.


• Well-being support: access to Moka Care for mental health and wellness.


• Offsite: Once a year we gather to reconnect, deep-dive into big topics, and relax.


• This isn’t a perk, it should be the rule, but diversity and inclusion are important at Swan. We’re working hard to get better every day.

Our values

• Simplicity: Leonardo Da Vinci said: “simplicity is the ultimate sophistication.” If something’s convoluted or confusing, we work extra hard to break it down. - Making complex things simple is what we do.Long Term: We always play the long game, whether it’s to support our partners in their growth journey, or make tangible commitments to climate action.


• Excellence: We are a team of experts who consistently go all out to create pixel-perfect banking services and exceed our partners’ expectations— whatever it takes.


• Be Human: We believe in the power of kindness and the importance of acting with integrity. But embracing our humanity extends beyond interpersonal interactions, it means caring about greater issues that affect our planet.

You can find out more about our culture.