HR & Admin Assistant Intern

JR France; Hauts-de-France; Sur place; EUR 20 000 - 40 000; Temps partiel

Résumé du poste

A leading company in the field of energy sustainability is looking for an HR & Admin Assistant. The successful candidate will handle visa and work permit management for international assignments and be a crucial part of the team. This is an exciting opportunity to help expand the company's product portfolio while making a significant impact.

Qualifications

• Previous experience in visa coordination is preferred.
• Ability to work independently and with high self-motivation.

Responsabilités

• Manage visa and work permit applications to the UK.
• Provide support on visa-related queries and track application statuses.
• Liaise with external partners to facilitate visa processing.

Connaissances

Organizational skills

Detail-oriented

Self-motivated

Fluency in French

Fluency in English

Fluency in Chinese

Formation

Currently enrolled bachelor’s students

Description du poste

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Client:

AESC

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

785405256929378304032760

Job Views:

2

Posted:

09.06.2025

Expiry Date:

24.07.2025

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Job Description:

We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant responsibility in managing visa procedures for Vendors and our own employees on Short-Term or Long-Term Assignments (STAs) , ensuring a smooth and compliant journey for international projects.

We value candidates who are eager to tackle difficult problems, push the limits of what is possible, and prioritize team success beyond their own achievements. Additionally, we require an unwavering positive attitude towards sustained hard work. Join us in this exciting opportunity to contribute to the expansion of our product portfolio and make a significant impact in advancing energy sustainability.

Key Responsibilities:

• Visa and Work Permit Management: Provide comprehensive visibility on various visa and work permit types to support business visits and short-term & long-term assignments to UK.
• Support and Advisory: Provide comprehensive support on visa-related queries, offering clear and informative answers to assist employees throughout the visa application process.
• Process Streamlining: Create and maintain detailed checklists for all visa and work permit application requirements to ensure completeness and compliance.
• Quality Assurance: Oversee the quality and successful submission of visa and work permit applications, verifying the accuracy and completeness of all documents.
• Keep alignment: Track and report on visa application statuses, keeping all stakeholders informed of progress and any issues that arise.
• Coordination: Act as the primary coordinator for all visa and work permit applications from China and Japan to the UK, ensuring timely and successful processing. Liaise with external partners, including immigration lawyers, to facilitate the efficient processing of visa applications.

Qualifications:

• Currently enrolled bachelor’s students from all disciplines are welcome to apply, with a preference for those majoring in Human Resources, Administration, or Management.
• Fluency in French, English and Chinese is required.
• Previous experience in visa coordination or related fields is highly preferred.
• Ability to work independently and with high self-motivation.
• Exceptional organizational and planning skills, with a keen eye for detail.

Preferred start in August, 2025. This position is preferred on a 6-month contract basis, with the possibility for further opportunities based on performance and organizational needs.