Global Workplace Manager

Spendesk; Paris; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Flexible on-site policy

Lunch 60% funded

Alan Premium health insurance

Gymlib pass

Access to Moka.care

Latest Apple equipment

Great office snacks

Job summary

Spendesk in Paris is searching for a Global Workplace Manager to oversee operations in Paris, London, and Barcelona. You will manage office logistics, budgets, and events, ensuring a vibrant workplace culture.

The ideal candidate has 4+ years' experience in a fast-paced startup and is fluent in both French and English. This role offers great benefits, including flexible work policies and health insurance.

Qualifications

• 4+ years of experience in a fast-growing startup or scale-up environment.
• Proven track record in multi-site office management across countries and cultures.
• Data-savvy with tools and AI for workplace improvement.

Responsibilities

• Oversee day-to-day operations across Paris, London, and Barcelona offices.
• Design internal events and deliver a strong employee experience.
• Onboard new hires and coordinate onboarding across locations.

Skills

Fluent in French

Fluent in English

Office Management

Stakeholder Management

Data Analysis

Event Coordination

Job description

Build the places where Spendeskers thrive. Make people feel they belong. Everywhere.

At Spendesk, we believe the employee experience goes far beyond a screen. It lives in our offices, in the moments we share and from day one of every new Spendesker's journey. As our Global Workplace Manager, you’re the person who makes all of it happen with sharp attention to detail, contagious energy, and a genuine vision for what great looks like.

You'll join a driven People team and become the owner of Spendesk’s physical and cultural experience across 3 offices in 3 countries and growing.

Workplace & Office Management (multi-country)

You run our offices in Paris, London, and Barcelona. Your scope expands as Spendesk does.

• Oversee day-to-day operations across all sites: logistics, safety, vendors, leases and relocations
• Own and manage workplace budgets with both rigor and creativity
• Turn each space into a living reflection of our culture from meeting room names to badges, decor, and layout
• Manage office access and ensure smooth daily hospitality for everyone on site
• Track office occupancy data and design initiatives to maximize space utilization

Events & Employee Experience

You design and deliver the moments that make people proud to work here.

• Hackathons, Summer & Winter Parties, monthly brunches, themed afterworks, wellness events...
• Coordinate with external vendors and internal stakeholders to scale events across France, the UK, Spain and beyond
• Own the annual events calendar and budget from the big picture to the last detail
• Pilot all-hands meetings and team events with flawless execution
• Drive internal communications to build visibility and excitement around every initiative

Onboarding

You're the first human face every new Spendesker meets - make it count.

• Orchestrate all operational aspects: invitations, Slack channels, calendar setup, office tours
• Welcome new joiners in Paris and coordinate seamlessly with London and Barcelona
• Animate the new joiners channel and make sure no one falls through the cracks
• Run and analyze onboarding surveys to continuously improve the experience

What we're looking for:

• Fluent in French and English (written and spoken) - you work across both languages every day
• 4+ years of experience in a fast-growing startup or scale-up environment
• Proven track record in multi-site office management across countries and cultures
• Strong ownership and autonomy - you don't wait to be told, you make things happen
• Data-savvy - you’re comfortable tracking occupancy, analyzing surveys and using tools and AI to improve the workplace experience
• Excellent stakeholder management - you align diverse teams without breaking a sweat
• Resilient and adaptable - last-minute changes and shifting priorities don’t throw you off, they energize you
• Warm, dynamic, and naturally sociable - people gravitate toward you

Diversity & Inclusion

At Spendesk, we’re committed to fostering an environment where all differences are encouraged, supported and celebrated. We’re building our culture for everyone, with everyone. Our goal is to attract and build a diverse, equal and inclusive team, where everyone feels welcome and we truly embrace and encourage people from all backgrounds to apply.

Benefits

• Flexible on-site policy: 4 days per month remote (non-accumulative) and 3 full weeks remote per year (non-consecutive)
• Lunch 60% funded by Spendesk (Swile Card)
• Alan Premium health insurance
• A Gymlib pass to let off steam after a productive day at work
• Access to Moka.care for emotional and mental health wellbeing
• Latest Apple equipment
• Great office snacks to fuel your day
• A positive team to work with daily!