Global CHRO Executive Assistant and Operations Support (hybrid) M/F

Egis en France; Paris; Hybride; EUR 45 000 - 60 000; Plein temps

Résumé du poste

A consulting and engineering firm in France is seeking an Executive Assistant to support the Global CHRO. The role involves managing priorities, coordinating complex travels, and liaising with internal teams. Candidates should hold a Bac+5 degree, have at least 3 years of experience, and possess strong analytical and interpersonal skills. The position is flexible, allowing for remote work from various locations.

Qualifications

• Minimum of 3 years in strategy and finance roles.
• Experience in the consulting industry is a plus.
• Capacity to manage multiple high-level projects.

Responsabilités

• Provide quality support to the GCHRO and HR leadership team.
• Coordinate complex travel arrangements and manage expenses.
• Manage projects and initiatives assigned by the CHRO.

Connaissances

Excellent interpersonal skills

Analytical ability

Proactive

Autonomy

Leadership

Formation

Bac+5 degree from a top-tier school

Outils

Excel

PowerPoint

GlobalData

AlphaSense

Capital IQ

Description du poste

Overview

Egis is an international player in consulting, construction engineering, and mobility services. We design and operate smart infrastructure and buildings that address the challenges of the climate emergency and enable more balanced, sustainable, and resilient regional development. Present in 100 countries, Egis provides its clients with the expertise of its 20,100 employees and develops cutting-edge innovations for all projects. Through the diversity of its areas of expertise, the Group is a key player in the collective organization of society and the living environment of citizens worldwide. Our purpose is to successfully combine improving people\'s quality of life, the economic and social development of regions, and massive decarbonization to meet the imperative of carbon neutrality by 2050.

By joining Egis, you are joining a company with remarkable performance and which has doubled its turnover in 3 years to reach 2.16 billion euros in turnover in 2024. The group\'s ambition and its hyper-growth trajectory should enable us to exceed 4 billion euros in turnover by 2029.

Job Description

The Executive Assistant and Operations Support to the Global CHRO is an important role for the effectiveness of the Global HR function. This role ensures that the executive’s priorities are translated into action, supports the team in achieving cross-functional alignment, and enables the broader leadership team to operate effectively and with quality outputs.

Key Responsibilities

Executive Support & Global HR Leadership Team Effectiveness

• With a clear understanding of the GCHRO and Global HR Leadership team's key objectives, provide quality and efficient support in the prioritisation of GCHRO activities.
• Liaise with internal teams and external partners to ensure the CHRO’s engagements are well-prepared and professionally executed.
• Manage incoming requests to protect GCHRO\'s focus on delivering key objectives
• Prepare presentations, including for board-level, communications, and reports as requested by the GCHRO.
• As required, coordinate the collection and consolidation of operational reports from various HR teams for presentation to the GCHRO.
• Manage complex global travel arrangements for the GCHRO, including flights, accommodations, visas, and ground transportation.
• Handle expense reporting, reimbursements, and budget tracking for travel and executive activities.
• Prepare detailed itineraries and ensure seamless transitions across time zones and locations.
• Coordinate logistics for in-person and virtual meetings, off-sites, and global events. Including coordinating agendas, collating and preparing materials.
• Working with the CHRO and the Global HR leadership team, ensure key HR Leadership / HR team events are planned and delivered effectively. Arrange logistics, set agendas, track decisions, and ensure follow-through on assigned actions.
• Act as a positive liaison across the HR community to foster collaboration, continuous improvement and effective delivery.
• Capture, propose and implement ideas that will improve the overall effectiveness of the Global HR Leadership team.
• Proactively use approved AI tools to support the delivery of the role and the effectiveness of the GCHRO and GHR LT.
• If requested to do so, monitor emails for the GCHRO and issue responses as agreed with the GCHRO.
• Maintain discretion and confidentiality in handling sensitive information and high-level communications.

Operational Excellence & support to Process Management

• Manage internal tools for the Office of the GCHRO and Global HR Leadership team (e.g., SharePoint, HRIS, collaboration platforms), in collaboration with relevant experts.
• Gather Board, Global Executive, HR Global Leadership and Key Regional Event calendars, strategic and budget planning cycle dates and ensure GCHRO is well briefed on the annual calendar of events. Utilise this insight to support effective annual scheduling for the GCHRO and HR community, including scheduling key HR events.
• Coordinate timely completion of all processes requiring input from the GCHRO and Global HR leadership team, i.e. when GCHRO approval is required, the role holder ensures approvals are progressed by the GCHRO, ensuring compliance with company policies.
• Drive process improvements and standardisation across the global team, specifically in the areas of document management and collaboration.

Project & Initiative Management

• Manage projects as assigned by the CHRO in support of continuous improvement of the Global HR LT, in coordination with HR Project management teams.
• Monitor initiatives and track progress to present to the GCHRO and Global HRLT.

Qualifications

You hold a Bac+5 degree from a top-tier engineering or business school (group A+ or A), with a minimum of 3 years of experience in strategy and finance roles. Knowledge of the consulting industry is a significant plus. You possess excellent interpersonal skills, analytical ability, a synthesis mindset, and are meticulous.

You are autonomous, proactive, and capable of working on multiple projects simultaneously with different and high-level stakeholders (Executive Committee members, operational team leaders, other support functions within the group, etc.).

You master the Office suite (especially Excel and PowerPoint) as well as databases such as GlobalData, AlphaSense, or Capital IQ.

You are comfortable interacting professionally in English, a language you master thanks to stays abroad and working in an international professional environment.

You demonstrate team spirit and leadership, along with a desire to develop the skills of more junior team members.

We are very open to the location of the job, which can be in Paris, but also remotely from one of our offices in the Middle East.

Don\'t wait any longer, join us!

Additional Information

The Group developed and initiated its new strategic plan "Impact The Future" in 2020, aiming to position Egis as one of the leaders in its industry. Having achieved its objectives 3 years ahead of schedule, Egis now aims to achieve a turnover of €4.5 billion by 2029 through:

• Capturing the potential for organic growth in its priority countries,
• Developing new service offerings, particularly in its priority verticals of sustainable resources (Energy, Water, and Environment), and
• A robust acquisition policy (40+ companies acquired in 4 years).

Being part of the Strategy team means being at the forefront of implementing this development plan.