Gestionnaire Administratif de Graduate School H/F

Job Description:

The Graduate School Sciences de l’Ingénierie et des Systèmes (GS SIS) at Université Paris-Saclay is seeking a Gestionnaire Administratif·ive.

Location: Gif-sur-Yvette, France

Job Category: Education

EU work permit required: Yes

Responsibilities:

• Ensure follow-up actions with administrative services of operators to implement financial operations and guarantee resource deployment for GS and its interdisciplinary objects.
• Organize, update, and maintain management databases.
• Prepare dashboards and extract data from financial information systems.
• Provide logistical support for GS activities, including conferences, meetings, seminars, and colloquiums.
• Contribute to continuous improvement initiatives in management processes.
• Respond to information requests from other services and external parties.
• Participate in selecting digital tools for operational efficiency.

Candidate Profile:

Knowledge and Skills:

• Good general understanding of higher education and research environments.

Technical Skills:

• Excellent written and oral communication skills.
• Proficiency in Office tools (Word, Excel, PowerPoint); familiarity with SIFAC is a plus.
• Ability to apply financial management procedures.
• Ability to verify invoices and assess the validity of supporting documents.
• Maintain updated dashboards.

Personal Qualities:

• Strong interpersonal skills and listening abilities.
• Organizational skills, rigor, and independence.
• Dynamic, reactive, adaptable, and intellectually curious.
• Ability to work collaboratively across departments.