General Office Assistant - Stewardship

VILLANOVA UNIVERSITY; Villanova; Sur place; EUR 20 000 - 40 000; Temps partiel

Résumé du poste

A prestigious university is looking for a General Office Assistant to support the Stewardship Team. The role involves administrative tasks such as managing donor records and requires strong organizational skills. Current Villanova students are preferred, with flexible hours available. Compensation is $10 per hour.

Qualifications

• Ability to prioritize and multi-task in a fast-paced environment.
• Attention to detail and ability to follow instructions accurately.
• Professional communication skills.

Responsabilités

• Support the Stewardship Team with administrative tasks and data management.
• Accurately save completed gift agreements and nomination forms.
• Perform periodic audits to ensure accuracy of records in Salesforce.

Connaissances

Written and oral communication skills

Organizational skills

Critical thinking skills

Formation

Current Villanova student

Outils

Salesforce

AdobeSign

Softdocs (Etrieve)

Description du poste

General Office Assistant - Stewardship

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Posting Details

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Position Information Posting Number: 20255665V Position Title: General Office Assistant - Stewardship Posting Type Student Hours/week: up to 10 hours Eligibility: Work study preferred but open to all students Semester 2025-2026 Academic Year Location Riley Hall Detailed Work Schedule Number of positions: 1 Department: 608-Development Contact Name: Maire Butler Contact Phone/Extension: 610-519-5453 Position Summary Information Job Description Summary: This position will support the Stewardship Team within University Advancement through assistance on administrative tasks, data management, and communications related to donor records and gift documentation.

The primary focus for the role will be supporting Villanova’s Endowment Services Team by assisting with the organization, tracking, and processing of gift agreements and nomination forms. This role is ideal for a detail-oriented, self-motivated, organized individual who is comfortable working with digital records and navigating multiple software systems with accuracy and consistency. An interest in University Advancement operations is a plus! Key responsibilities include:

· Accurately save completed gift agreements and nomination forms to the appropriate platforms, including the internal drive, Salesforce, and Etrieve (Softdocs), and update record statuses accordingly · Manage the “GA Booked” sub-folder in the Gift Agreements inbox · Monitor AdobeSign accounts · Print agreements and cover letters for the Vice President of University Advancement · Perform periodic audits to ensure accuracy of records in Salesforce · Occasional editing faculty, staff and student submissions for donor reporting · Maintain confidentiality and uphold data accuracy across all platforms

Administrative tasks to support the overall work of the Stewardship Team may also be assigned.

Requirements:

• · Current Villanova student
  · Written and oral communication skills
  · Familiarity with or willingness to learn platforms such as Salesforce, AdobeSign, and Softdocs (Etrieve)
  · Ability to prioritize and multi-task in a fast-paced environment
  · Exceptional organizational skills and attention to detail
  · Ability to follow detailed, step-by-step instructions accurately
  · Strong critical thinking skills to identify and apply case-by-case exceptions appropriately
  · Professional communication skills and a commitment to accuracy and timeliness
  · Dependable, with a demonstrated ability to manage responsibilities independently and meet deadlines
  · Ability to work with and discuss confidential matters
  · Preference for a student who is available for at least 2 shifts per week
  
  

Additional Information: Physical Demands Summary: Wage Rate: $10 per hour Posting Detail Information Closing Date (11:59pm ET): Open Until Filled Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Are you currently a registered Villanova student?

• Yes
• No

* Are you eligible for work study?

• Yes
• No
• I don't know

* What is your availability? (days and times)

(Open Ended Question)

* Have you ever worked on campus before? If “Y”, what department and semester/year?

(Open Ended Question)

Optional Applicant Documents:

Required Documents

Resume / Curriculum Vitae

Optional Documents

Cover Letter / Letter of Interest