France : Program Intern – Paris

Acted; Paris; On-site; EUR 10,000 - 12,000; Full time

Benefits offered by this job

Meal vouchers

50% Navigo transportation

Internship agreement required

No work-study or alternating

Job summary

Acted France (HQ) in Paris is seeking a Grant Management & Program Intern to support the Grant Management Unit and Programme Unit. You will help monitor fundraising opportunities, assist in project development, and ensure donor compliance across proposals and reporting.

You will coordinate reporting, assist contract processes, support climate and environment programming, and help translate technical notes. An internship agreement and €1000 net per month are provided, plus meal vouchers and

Qualifications

• Studies in Political Science or International Relations.
• Dynamic and autonomous with strong interpersonal skills.
• Interest in international emergency aid and development programmes.
• Interest in environmental and climate-related issues.
• Excellent writing and synthesis abilities.
• Excellent command of English, written and spoken.
• Proficiency with Office and Adobe suites.

Responsibilities

• Support grant management and fundraising activities.
• Coordinate reporting and donor communications.
• Assist in project development and grant documentation.
• Support climate and environment programming with research and notes.
• Prepare program guidance notes and translations (FR–EN).
• Contribute to internal reporting and GMU tools.

Skills

Written English

Synthesis

Interpersonal skills

Autonomous

Donor research

Interest in aid & environment

Education

Political Science or International Relations

Tools

Office Suite

Adobe Suite

Email list management

Job description

Who we are
Acted works with 19 million people across 43 countries at the intersection of humanitarian, development, climate
and environmental programming. We draw on deep contextual knowledge and embrace emerging technologies to
save lives, alleviate suffering, and protect and restore our planet. Working in collaboration with a growing ecosystem
of local, national and international partners, we pursue one shared objective: a 3Zero World – Zero Exclusion, Zero
Carbon and Zero Poverty.

Acted France (HQ)

Acted’s head office was set up in Paris in 2000 in order to coordinate the organisation’s activities on a global scale.
Today, the head office employs 110 people in the HR, Finance, Programmes, Audit, Security, Logistics & Systems and
Communications departments. These departments support the 42 Country Directorates. The head office also acts
as a focal point for Acted’s management, namely the Chief Executive Officer, the Director of Development and the
fifteen members of the Board of Directors.

This position is under the supervision of the Grant Management Manager and the Deputy to the Flagship & Environment Technical Director. The Grant Management & Progam Intern supports the Grant Management Unit’s functioning as well as the Programme Unit in liaison with project development field teams as/when relevant, on 1) monitoring fundraising opportunities for Acted, 2) supporting project development efforts and ensuring proper grant management in compliance with donors’ and Acted procedures, and on an ad hoc basis for specific Acted missions, as required and with the support of GMOs, 3) supporting internal coordination and reporting for GMU on project development and grant management related aspects; and 4) supports the core functions of Acted’s climate and environment department.

1. Support to project development/fundraising

• Contribute to the weekly identification, review, and dissemination of donors’ calls for proposals, in liaison with the GMU team
• Provide support to field teams in the project development process, in liaison with the relevant GMO, and to GMU teams in the project development review process to ensure project development documents (proposals, tender bids, etc.) are in line with Acted global and country strategy and comply with donor requirements for final validation
  and timely submission

2. Grants Management

2.1. Reporting

• Directly follow up of reporting for specific Acted missions, in liaison with the relevant GMO and HQ FLATS’ Departments, ensuring that quality reports are submitted in a timely manner
• Follow up on specific Acted missions’ reporting and other grant management obligations through a monthly
  review of the reporting follow up (RFU)
• Provide support to follow up of reporting for country portfolios on an ad-hoc basis, as required in liaison with the
  relevant GMOs

2.2 Contract follow up

• Support administrative processes linked to contracting, project launch and implementation (contract reviews,
  project code emails, review of PMFs, review of grant agreements with partners, review of amendments), in liaison with the relevant GMOs
• In close collaboration with the Grant Manager and Programme Support Manager, follow up any change in donors’
  procedures, and contribute to the development of global analyses, internal tools and processes that improve grant management accordingly

3. Internal coordination

4. Internal reporting and coordination

• Facilitate intradepartmental communication and information sharing within the GMU and programmes department, as well as with PD field teams
• Support internal reporting from GMU to General direction, through regular update of existing reporting tools, as well as support to transversal ad hoc analyses/ tools related to PD / grant management

5. Filing

• Maintain complete and updated project files in both digital and hard copy format as required

6. Climate and Environment Programming

• Continuously record and consolidate learning from climate and environment department, and to improve Acted process and tools for field teams
• Assist the climate and environment department to raise awareness and a common understanding of climate and environment programming among Acted staff, in particular CDs, PD, GMD, Technical Coordinators, etc.
• Assist in the preparation of program technical guidance notes, including translation (French – English), editing, proof-reading, and formatting
• Conduct background research, review latest publications and write synthesis reports for the climate and environment department so that the information can be used to advance Acted’s programming.
• Support in the updating of the programmes Wiki page,
• Support in the revision of the technical guidance notes.

7. Other

• Support the preparation of Acted’s communication tools (e.g. annual report) in close collaboration with the Communications Department
• Support the organization of Acted events as required
• Undertake any other tasks as requested by the Grant Manager Project Development & External Relations Director and by the Programme Director

• Training: Studies in Political Science or International Relations.
• Dynamic, autonomous, with strong interpersonal skills and the ability to take initiative.
• Interest in international emergency aid and development programmes.
• Interest in environmental and climate-related issues
• Excellent writing skills and strong capacity for synthesis.
• Excellent level of English, both written and spoken.
• Good knowledge of the Office suite (especially Word and Excel), the Adobe suite, and email list management.

• Internship allowance: €1000 net per month.
• Meal vouchers.
• 50% reimbursement of the transportation pass (Navigo Pass).
• Internship agreement required.
• No work-study or alternating internship.