Finance & Admin Manager

Volta Software; Paris; On-site; EUR 50,000 - 70,000; Full time

Job summary

Volta Software in Paris seeks a highly autonomous Finance & Admin Manager to oversee its back-office operations in France and Italy. The successful candidate will manage finance, HR, and office administration, reporting directly to the COO.

The role requires 3+ years of experience, fluency in French, Italian, and English, and a hands-on approach to building processes. Diversity is valued, welcoming applications from all backgrounds.

Qualifications

• 3+ years of experience in a generalist role (RAF, Finance/Operations Manager).
• Ideal for startup or fast-paced environments.
• Solid understanding of French accounting and HR basics.

Responsibilities

• Manage day-to-day accounting operations.
• Coordinate payroll processing with providers.
• Own office operations in Paris and Milan.
• Support leadership on ad-hoc projects.

Skills

Finance operations

HR management

Office administration

Fluent in French

Fluent in Italian

Fluent in English

Detail-oriented

Resourceful

Process building

Job description

We're looking for a highly autonomous and hands‑on Finance & Admin Manager to own Volta's entire back‑office, covering Finance, HR, and Administration, in both France and Italy. This generalist role is for someone who thrives wearing multiple hats, gets things done without being prompted twice, and takes genuine ownership of the back‑office function.

You will take over responsibilities currently managed by our Founder Associate and will be a key player in structuring and professionalizing our operations as we scale. You will report directly to the COO.

Finance

• Manage day‑to‑day accounting operations in coordination with our external accountants (France & Italy).
• Monitor cash flow, prepare monthly financial reporting, and maintain budget tracking.
• Own the invoicing process, payment follow‑ups, and expense management.
• Support non‑dilutive debt financing processes and apply for grants, public funding, and innovation schemes (including CIR/CII).
• Ensure compliance with local financial regulations in both countries.

HR & Payroll

• Coordinate payroll processing with our payroll providers (France & Italy), including tracking of variable compensation and sales commissions.
• Manage employment contracts, onboarding paperwork, and personnel files.
• Handle HR admin (leave tracking, sick days, benefits enrollment, and regulatory filings).
• Be the go‑to person for day‑to‑day HR questions from the team.

Administration & Office Management

• Own office operations in Paris and Milan.
• Manage incoming and outgoing mail, including registered letters and administrative correspondence with public bodies.
• Manage supplier relationships, subscriptions, and service contracts.
• Coordinate team events and offsites.
• Maintain corporate records (statuts, Kbis, assemblées générales).
• Process customer contracts and manage the e‑signature workflow end‑to‑end.
• Maintain internal processes and documentation as we grow.
• Support the leadership team on ad hoc projects.

Qualifications

• 3+ years of experience in a generalist role (RAF, Finance/Operations Manager, or equivalent), ideally in a startup or fast‑paced environment.
• Fluent in French, Italian, and English.
• Highly hands‑on: you build processes yourself instead of waiting for someone to create them.
• Rigorous and detail‑oriented: you catch errors before they become problems.
• Resourceful and autonomous: you figure things out, ask the right questions, and deliver.
• Comfortable with ambiguity: we’re growing fast and the role will evolve with us.
• Solid understanding of French accounting and HR basics; familiarity with Italian equivalents is a bonus.
• Experience working with external accountants and payroll providers.
• AI‑fluent or genuinely curious about it: you use AI tools in your day‑to‑day work, or you’re actively exploring them.

At Volta, we believe diversity makes our teams stronger. We welcome all applications, regardless of gender, background, or experience.