Facilities Operations & Admin Coordinator

Newmark; Puteaux; On-site; EUR 32,000 - 52,000; Full time

Job summary

Newmark in Puteaux, Île-de-France, is seeking a diligent facilities administration assistant to support site operations across a portfolio of corporate properties. You will coordinate receptions, manage visitor/employee access, handle helpdesk requests, and assist in monthly reporting and budgeting tasks.

The role requires strong organization, bilingual English/French communication, and the ability to multi-task independently while liaising with landlords and vendors to sustain efficient

Qualifications

• Facilities/office management and building operations experience preferred.
• Excellent written and verbal communication and strong organizational skills.
• Fluent in both English and French (written and spoken).
• Strong ability to multi-task in a fast-paced environment.
• Proficient with MS Word, MS Excel and Outlook.
• Able to work independently with minimal supervision.

Responsibilities

• Coordinate with Facility team on property-related documents and monthly reports.
• Assist help desk queries and work orders to ensure completion.
• Support hospitality and meeting room configurations.
• Manage desk and room booking and couriers/taxis as needed.
• Maintain on-site lockers and seat assignments; process access cards.
• Prepare and update reports; maintain filing and tracking systems.
• Assist budget preparation and monthly reporting.
• Provide back-up receptionist coverage across France client offices.
• Oversee mail distribution and order office supplies.
• Coordinate with vendors for service or repairs.
• Support EH&S activities and policy enforcement.

Skills

Facilities/office management

Bilingual English/French

Excellent communication

Organization

Independent worker

Tools

MS Word

MS Excel

Outlook

Job description

Newmark in Puteaux, Île-de-France, is seeking a diligent facilities administration assistant to support site operations across a portfolio of corporate properties. You will coordinate receptions, manage visitor/employee access, handle helpdesk requests, and assist in monthly reporting and budgeting tasks.

The role requires strong organization, bilingual English/French communication, and the ability to multi-task independently while liaising with landlords and vendors to sustain efficient