Facilities Coordinator

Harmattan AI; Paris; On-site; EUR 36,000 - 60,000; Full time

Job summary

Harmattan AI in Paris is seeking a Facilities Coordinator to keep our sites safe, compliant and running. You will manage technical and soft service providers, support the opening of new buildings and own daily operations for our Paris campuses.

You will walk the sites, handle employee requests via the ticketing system, and collaborate with Workplace, Facilities and Operations teams to ensure reliability in a fast-moving, high-trust environment.

Qualifications

• Solid technical knowledge of building systems (HVAC, water, electricity).
• Experience coordinating technical and soft service providers.
• Basic knowledge of QHSE and health and safety topics.
• Well organised with a rigorous ticket management approach.
• Clear communication with internal teams and external providers.
• Hands-on, reactive and agile, able to adapt quickly.

Responsibilities

• Manage technical and soft service providers day to day, including maintenance, cleaning, reception and security.
• Walk the buildings regularly to check that everything is in order and detect issues early.
• Coordinate maintenance providers and works on site, and follow up ongoing works through to completion.
• Support the opening of our new buildings alongside the Workplace, Facilities and Operations teams.
• Run the daily operations of our Paris sites as they grow.
• Handle employee requests and incidents through the ticketing system, with clear follow-up.
• Support QHSE topics in cross-functional work.

Skills

Building systems knowledge

Coordinate technical and soft service

QHSE knowledge

Organised with ticket management

Clear communication

Hands-on, agile

Job description

About Us

Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.

Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.

About the Role

As Facilities Coordinator, you keep Harmattan AI’s Paris sites safe, compliant and running for our teams. You follow technical and soft service providers day to day, and you detect issues early before they affect the business. You are involved from the opening of our new buildings and take ownership of their daily operations. This role suits someone with solid technical knowledge of building systems who is comfortable in a fast-moving, high-trust environment.

Responsibilities

• Manage technical and soft service providers day to day, including maintenance, cleaning, reception and security.

• Walk the buildings regularly to check that everything is in order and detect issues early.

• Coordinate maintenance providers and works on site, and follow up ongoing works through to completion.

• Support the opening of our new buildings alongside the Workplace, Facilities and Operations teams.

• Run the daily operations of our Paris sites as they grow.

• Handle employee requests and incidents through the ticketing system, with clear follow-up.

• Support QHSE (Quality, Health, Safety, Environment) topics in cross-functional work.

Candidate Requirements

• Good technical knowledge of building systems, including HVAC, water and electricity.

• Experience coordinating technical and soft service providers.

• Basic knowledge of QHSE and health and safety topics.

• Well organised, with a rigorous approach to ticket management and daily follow-up.

• Clear communication with internal teams and external providers.

• Hands-on, reactive and agile, and comfortable changing priorities quickly.

We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.