Executive Virtual Assistant (Remote)

TN France; Cayenne; À distance; USD 30 000 - 60 000; Plein temps

Résumé du poste

An innovative digital agency is on the lookout for a detail-oriented Executive Virtual Assistant to support its Managing Director. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the backbone of operational success. You will manage complex schedules, coordinate across time zones, and ensure seamless communication. If you're proactive, hyper-organized, and have a knack for turning chaos into clarity, this opportunity is your chance to make a significant impact while growing in a dynamic workplace. Join a team that values your contributions and offers room for professional development.

Prestations

Competitive Pay

Paid Time Off

Performance-Based Bonuses

Professional Development Opportunities

Qualifications

• 2+ years of experience supporting executives or project management.
• Exceptional written and verbal communication skills in English.

Responsabilités

• Manage email inboxes and schedule meetings with precision.
• Conduct strategic research and summarize findings.
• Coordinate travel and manage personal calendar.

Connaissances

Executive Support

Communication Skills

Google Workspace Proficiency

Research Skills

Organizational Skills

Outils

Google Docs

Google Sheets

Google Calendar

Gmail

Description du poste

Social network you want to login/join with:

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Client:

Snaphunt

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

b9e096d0627e

Job Views:

2

Posted:

03.05.2025

Expiry Date:

17.06.2025

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Job Description:

The Offer

• Competitive Pay in USD (or other currency, crypto) – This can include local taxes, etc.
• Paid Time Off & Local Holidays – Instead of US holidays, we accommodate local public holidays.
• Performance-Based Bonuses – work load and end-of-year bonuses.
• Professional Development – potential for long-term growth within the organization.

The Job

This position is for LATAM candidates only.

Key Responsibilities:

Professional Support

• Manage and triage all email inboxes: draft responses, flag action items, archive distractions.
• Own the calendar: schedule meetings, prep agendas, add buffers, and prevent conflicts.
• Shadow during work sessions to capture to-dos, create follow-ups, and ensure alignment across team priorities.
• Track daily and weekly commitments; follow up with internal and external stakeholders.
• Coordinate across multiple time zones and workstreams with precision.
• Conduct strategic research (vendors, tools, leads, contacts, platforms) and summarize findings.
• Maintain internal documentation and SOPs to streamline repetitive tasks.
• Work cross-functionally with project managers, performance marketers, and external partners.

Personal Support

• Plan and manage personal calendar including social events, dinners, and key life dates.
• Research and book restaurants, events, and experiences that match personal preferences.
• Coordinate travel: flights, hotels, reservations, itineraries, backup plans, and contingencies.
• Manage special projects: gift sourcing, household admin, subscriptions, or anything life throws at the executive.

Final Note:

This role is for someone who enjoys being indispensable. You’ll be the operational engine behind a fast-moving business leader — helping them stay focused, make better decisions, and execute flawlessly across work and life. If you’re driven, detail-obsessed, and love the idea of being the person who “just makes it all happen,” this is your role.

The Profile

Must-Have Qualifications:

• 2+ years of experience supporting an executive, founder, or senior leader, or work as project manager
• Exceptional written and verbal communication skills in English.
• Highly proficient in the Google ecosystem (Docs, Sheets, Calendar, Gmail, Meet).
• Demonstrated experience managing complex schedules, inboxes, and follow-up tasks.
• Strong research and synthesis skills — able to go deep and present clear options.
• Quiet, distraction-free workspace with strong internet connection.

Proactive — You see what’s missing and fix it without being asked.

Hyper-Organized — You turn chaos into systems and complexity into clarity.

Discreet — You’ll handle sensitive data and private matters with full confidentiality.

Adaptable — You pivot quickly and handle ambiguity with ease.

Trustworthy — You are the kind of person who always delivers and never drops the ball.

The Employer

Our client is seeking a highly capable, intuitive, and detail-obsessed Executive Virtual Assistant to support the Managing Director of a high-performing digital agency.