Executive Office Assistant Manager

Bank of China Paris Branch; Paris; Sur place; EUR 45 000 - 65 000; Plein temps

Résumé du poste

Bank of China Paris Branch is seeking an Executive Office Assistant Manager to support the General Administrative Department. You will oversee document management, office platform administration, and reporting to senior management, ensuring accuracy and confidentiality.

The role requires a Bachelor’s degree, at least 3 years in administrative management within banking, fluent Mandarin and French or English, and strong organizational and communication skills.

Qualifications

• Bachelor’s degree or above in Business Administration, Management, Finance, or a related field.
• Minimum 3 years of relevant professional experience in administrative management or executive support, preferably in banking/finance.
• Fluent in Mandarin Chinese and either French or English, with excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management/workflow systems.
• Strong organizational and coordination skills; ability to manage multiple tasks and priorities.
• High attention to detail and strong sense of responsibility.
• Ability to work independently; proactive, reliable, and adaptable with confidentiality and professional integrity.

Responsabilités

• Document Management: Oversee drafting, reviewing, circulation, and archiving of official branch documents.
• Office Platform Administration: Manage internal office systems and platforms for efficient communication and data management.
• Reporting & Analysis: Prepare, consolidate, and distribute reports to support senior management decisions.
• Task Monitoring & Coordination: Track key projects and initiatives to ensure timely execution.
• Head Office Liaison: Serve as primary contact with Head Office departments for reporting and coordination.
• Undertake additional tasks and projects as assigned by department and team leaders.

Connaissances

Mandarin Chinese

French or English

Microsoft Office

Office management systems

Organizational skills

Communication skills

Formation

Bachelor’s degree or above in Business Administration or related field

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Established in February 1912, Bank of China is the oldest bank in China. Throughout its history, it has successively served as the central bank, the international foreign exchange bank, and the international trade bank of the country.

Bank of China is the most globalized and integrated among Chinese banks, with a presence in 64 countries and regions across mainland China and overseas.

You are going to join the General Administrative Department of BOC Paris Branch as an Executive Office Assistant Manager.

Your main tasks will be:

• Document Management: Oversee the management of official branch documents, including drafting, reviewing, circulation, and archiving, ensuring accuracy, compliance, and proper record-keeping.
• Office Platform Administration: Manage and optimize the use of internal office systems and platforms to ensure efficient communication, workflow coordination, and data management.
• Reporting & Analysis: Prepare, consolidate, and distribute comprehensive reports to support decision-making by senior management and business departments.
• Task Monitoring & Coordination: Track and follow up on key projects and strategic initiatives to ensure timely execution and alignment with organizational objectives.
• Head Office Liaison: Act as the primary point of contact with relevant departments at Head Office, ensuring effective communication, reporting, and coordination.
• Undertake additional tasks and projects as assigned by department and team leaders to support overall departmental objectives.

Your qualifications are :

• Bachelor’s degree or above in Business Administration, Management, Finance, or a related field.
• Minimum 3 years of relevant professional experience (excluding internship/apprenticeship) in administrative management, executive support, or a similar role, preferably within a banking or financial institution.
• Fluent in Mandarin Chinese and either French or English, with excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management or workflow systems.
• Strong organizational and coordination skills, with the ability to manage multiple tasks and priorities effectively.
• High level of attention to detail and strong sense of responsibility.
• Ability to work independently; proactive, reliable, and adaptable, with a strong commitment to confidentiality and professional integrity.