Executive Assistant to the Leadership Team H/F

Alice & Bob; Paris; Hybride; EUR 42 000 - 65 000; Plein temps

Avantages offerts par ce poste

BSPCE plan

IP bonuses

Flexible remote policy up to 40%

Parental plan

Urban Sports Club

Mental health support

25 days vacation + RTT

Transport cost coverage

Health coverage with Alan

Meal vouchers (Swile)

French language courses

Résumé du poste

Alice & Bob is seeking an Executive Assistant to support the Leadership Team in Paris. You will own scheduling, travel, events, and day-to-day coordination to enable leaders to focus on strategic priorities.

Reporting to the Chief of Staff, you’ll partner across teams, handle complex logistics with attention to detail, and contribute to a high-performing executive office environment.

Qualifications

• 2-3+ years in an Executive Assistant, Office Management, or Project Coordination role.
• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication skills in French and English.
• Excellent organizational and prioritization skills.
• Attention to detail and reliability under changing priorities.
• Ability to manage multiple stakeholders simultaneously.
• High level of autonomy and ownership.
• Proficiency with calendar management, travel booking, and presentation tools.

Responsabilités

• Manage complex calendars and meeting coordination across the Leadership Team.
• Schedule and reschedule high-complexity meetings with multiple stakeholders.
• Organize domestic and international travel end-to-end.
• Plan and execute internal and external events and multi-day workshops.
• Provide operational support: expenses, bookings, and logistics.
• Prepare documents and presentations; take notes and follow up on actions.

Connaissances

Executive support

Calendar management

Travel booking

Event coordination

Stakeholder management

Bilingual French/English

Formation

Bachelor’s degree

Outils

Microsoft Office

Google Workspace

Zoom

Slack

Description du poste

Alice & Bob is developing the first universal, fault-tolerant quantum computer to solve the world’s hardest problems. The quantum computer we envision building is based on a new kind of superconducting qubit: the Schrödinger cat qubit. In comparison to other superconducting platforms, cat qubits have the astonishing ability to implement quantum error correction autonomously!

We're a diverse team of 250+ brilliant minds from over 35 countries united by a single goal: to revolutionise computing with a practical fault-tolerant quantum machine. Are you ready to take on unprecedented challenges and contribute to revolutionising technology? Join us, and let's shape the future of quantum computing together!

About The Role

As Alice & Bob continues to grow, the pace of decision-making and the operational complexity across the Leadership Team are increasing significantly.

We are looking for a highly organized and proactive Executive Assistant to the Leadership Team who will play a key role in enabling our leaders to focus on strategic priorities by taking full ownership of scheduling, travel, events, and day-to-day coordination activities.

Reporting to the Chief of Staff, you will work closely with all members of the Leadership Team and become a trusted operational partner, ensuring that complex logistics are handled smoothly, reliably, and with great attention to detail.

Responsibilities

• Manage complex calendars and meeting coordination: Coordinate and optimize busy executive calendars.
• Schedule and reschedule high-complexity meetings involving multiple stakeholders, recurring formats, and external constraints.
• Anticipate and resolve scheduling conflicts proactively.

• Coordinate business travel end-to-end: Organize domestic and international travel (flights, accommodation, ground transportation).
• Manage changes, cancellations, and last-minute adjustments with a solution-oriented mindset.

• Organize internal and external events: Plan and execute offsites for teams and departments, leadership seminars, and team events.
• Coordinate external conferences and multi-day workshops.
• Support office layout and seating projects in collaboration with IT and Office Management teams.

• Provide high-reliability operational support: Handle expense follow-ups, room logistics, bookings, and other operational tasks with rigor and consistency.
• Prepare and format documents, presentations, and decks as needed.
• Take meeting notes and follow up on action items when required.

Requirements

• 2-3+ years of experience in an Executive Assistant, Office Management, or Project Coordination role.
• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication skills in both French and English.
• Excellent organizational and prioritization skills.
• Strong attention to detail and reliability under changing priorities.
• Ability to manage multiple stakeholders simultaneously.
• High level of autonomy and ownership.
• Comfortable with both high-visibility executive support and lower-visibility operational tasks.
• Proficiency with calendar management, travel booking, and presentation/document tools.

Recruitment process

• Screening Call with Sylamite, Talent Acquisition Specialist (30 min).
• Hiring Manager Interview with Hector (45 min).
• Technical Interview/Presentation with the Team (90 min).
• Leadership Interview + Fit Interview (60 min).
• Reference check.

Benefits

• Our success is your success: own it with our BSPCE plan.
• Direct IP Compensation: Earn substantial bonuses for driving the core patents that define our quantum architecture.
• Flexible remote policy, up to 40 % a month.
• A Parental plan including additional benefits such as crèche support or additional days-off to take care of under 12 years old children.
• Subsidized membership with Urban Sports Club.
• Mental health support with moka.care.
• 25-day vacation policy (as per French law) + RTT.
• Half of transportation cost coverage (as per French law), or yearly allowance for the die-hard bicycle users.
• Competitive health coverage, with Alan.
• Meal vouchers with Swile, as well as access to a fully equipped and regularly stocked kitchen.
• French language courses covered by the company for those interested.

Research shows that women might feel hesitant to apply for this job if they don't match 100% of the job requirements listed. This list is a guide, and we'd love to receive your application even if you think you're only a partial match. We are looking to build teams that innovate, not just tick boxes on a job spec.

You will join one of the most innovative startups in France at an early stage, to be part of a passionate and friendly team on its mission to build the first universal quantum computer!

We love to share and learn from one another, so you will be certain to innovate, develop new ideas, and have the space to grow.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.