Executive assistant to the CIO - FH

AXA Partners is a transversal business unit of AXA, offering a wide range of solutions in assistance services, travel insurance, and credit protection.

AXA Partners' role is to implement innovative solutions emerging from the AXA Innovation unit.

Combining passion with advanced expertise, we design and deliver worldwide solutions for partners and communities. We protect what matters when it matters.

In a context of complex, multi-country operational delivery and transformation, this role is key to support the Chief Information Officer (CIO) in running and maximizing the performance of the CIO's department, aligned with our SCALE UP strategy, focusing on cost efficiency and quality.

This position provides critical support to the CIO, working closely on daily activities, managing key initiatives, and ensuring effective coordination across teams and departments. The Executive Assistant (EA) acts as a liaison, helping prioritize and drive important projects, streamlining operations, supporting organizational priorities, leading transversal studies, coordinating global projects, preparing meetings, and enhancing the leadership team's effectiveness.

The main responsibilities include:

1. Executive support
2. Partner with the personal assistant to anticipate the CIO's needs: preparing meeting content, briefs, communications, managing documents, and archives.
3. Coordinate and manage the governance of the CIO's team, including agenda setting, presentation preparation, recording, follow-up on actions, tracking goals, and information dissemination.
4. Assist in preparing strategic and operational notes and presentations for various audiences, reviewing documents for the AXA Partners Executive Committee, and collaborating with teams on shared topics.
5. Ensure follow-up and implementation of decisions, keeping stakeholders informed.
6. Regularly suggest improvements to governance and operational efficiency.
7. Ensure meetings are well-organized, timely, and productive.

Studies and analyses

1. Lead and coordinate studies within the IT function across AXA Partners and with the Group, engaging relevant stakeholders.
2. Monitor and follow up on deliverables in collaboration with the Senior Leadership Team.
3. Promote agile methodologies and OTOBOS project principles (On Time, On Budget, On Scope).
4. Maintain an up-to-date organization chart of the IT function.
5. Contribute to communication efforts regarding transformation and business activities.

AXA Group is a global leader in insurance and asset management, committed to protecting and advising clients throughout their lives with products and services in insurance, personal protection, savings, and asset management. With over 100 million clients, AXA is transforming from a payer to a partner, emphasizing risk prevention.

Our mission : Empower people to live a better life.

Our values : Customer First, Courage, Integrity, and One AXA.

Joining AXA Partners means working in a responsible company that values expertise and diversity. We focus on developing skills, offering attractive compensation, and providing opportunities for professional growth.

At AXA, we aim to make a meaningful difference when significant events occur and when creating opportunities for a better life, fostering a sense of pride.

The ideal candidate will have:

• At least 5 years of experience, preferably related to IT projects, in an IT environment, or management consulting, with an interest in technical topics.
• Strong communication skills adaptable to diverse cultural and international contexts, with experience working in a matrix organization.
• Advanced analysis and synthesis skills, with experience in program/project management, change management, and proficiency in PowerPoint, Word, etc.
• A delivery-oriented mindset, eager for continuous improvement.
• A proactive approach, anticipating needs and actions.
• Deep listening, humility, pragmatism, and confidentiality.
• Fluency in English and French; Spanish is a plus.

AXA Partners is committed to diversity and inclusion. We also support environmental responsibility: we plant a tree for every new recruit with a permanent contract.