Executive assistant to the CIO - F/H

In a context of complex and multi country operational delivery and transformation, this role is a key to support the Chief Information Officer in running and maximizing the performance of the CIO direction in line with our SCALE UP strategy in time, on cost and providing the right quality.

This role provides key support to the Chief Information Officer working closely with him on daily activities, managing some key initiatives, and ensuring effective coordination across teams and with various departments. The Executive Assistant (EA) will act as a liaison between the executive and other team members, help to prioritize and drive important projects. The EA plays a vital role in streamlining operations, driving organizational priorities, leading transversal studies, coordinating global projects, preparing efficient meetings, and supporting the overall effectiveness of the leadership team of the function.

The main responsibilities are:

Executive support

• In partnership with the personal assistant, anticipate needs from the head of function: ensuring that content for all meetings are prepared, briefs communications drafted, priorities hierarchized and managed, documents stored and archived.
• Co-ordinate and manage the governance of Chief Information Officer’s team including preparation of agendas, presentations, recording and follow up of actions, track and monitor delivery of goals, cascade information, co-ordinate information requests and other support required.
• In conjunction with the Leadership team, prepare strategic or operational notes and presentations for various audiences, anticipate and review documents presented at AXA Partners Executive Committee; collaborate closely with teams on topics of shared interest to ensure effective preparation of meetings and presentation material.
• Ensure that decisions taken are followed up and implemented effectively and that all stakeholders are kept informed of decisions and actions in a timely manner.
• Regularly provide insights on ways to clarify the governance and improve the efficiency of the function.
• Ensure that meetings are efficiently run in content, timing and output.

Studies and analyses

• Coordinate and lead studies within the IT function, across AXA Partners and with the Group and engage teams, consultancy when allocated and all internal and external stakeholders.
• Monitoring and following up deliveries in close collaboration with the Senior Leadership Team.
• Promote agile methodology and OTOBOS project – On Time, On Budget, On Scope.
• Maintain an up-to-date organisation chart of the Function.
• Contribute to increase communication on our transformation and business activities.

• At least 5 years of experience, ideally in fields related to IT projects or in an IT environment, at least eager to evolve in a tech environment and with interest in technical topics, or with a first experience in management consulting.
• Highly effective communication skills, with the capacity to adapt to local cultures and contexts, and experience working internationally with multiple functions in a matrix organisation.
• Advanced level of analysis and synthesis skills, Program/Project management experience and change management abilities, and high level of proficiency in PowerPoint presentations, Notes etc.
• Delivery orientation with the ability to learn and embrace continuous improvement in processes and implementation approach.
• Proactive mindset, anticipating needs and actions.
• Deep listening, humility, pragmatism and sense of confidentiality.
• English, French fluent or bilingual level, Spanish is a plus.

AXA Partners is committed to diversity and inclusion, on an equal basis.

Join a company that helps protect the forests! At AXA Partners, we plant a tree for every new recruit (with a permanent contract) (Learn more about the Reforest Program here).

AXA Group is the world leader in insurance and asset management. We protect and advise our clients at every step in their lives, by offering products and services which satisfy their needs in the areas of insurance, personal protection, saving and asset management. AXA is the leading insurance brand worldwide, with over 100 million clients. We are transforming from payer to partner for our client, with a strong focus on risk prevention.

Our mission: Empower people to live a better life.

Our values: Customer First, Courage, Integrity and One AXA.

AXA Partners is an AXA transversal business unit offering a wide range of solutions in assistance services, travel insurance and credit protection.

AXA Partners’ role is also to implement innovative solutions emerging from the AXA Innovation unit.

Combining passion with advanced expertise, we design and deliver worldwide solutions for partners and communities. We protect what matters, when it matters.

By joining AXA Partners, you will work in a responsible company, which offers a real culture of expertise & diversity. Our focus is on accelerating the development of everyone’s skills, whilst offering attractive and competitive compensation and opportunities for professional development and growth.

Additionally, at AXA, we work to make a real difference to people - when amazing things happen and when we create opportunities for a better life, the feeling of pride is extraordinary.