Executive Assistant to Managing Director

Nues S.A.; Paris; Sur place; EUR 60 000 - 80 000; Plein temps

Résumé du poste

Nues S.A., une entreprise innovante basée en Suisse, recherche un(e) Assistant(e) Exécutif(ve) pour soutenir son Directeur Général. Ce rôle dynamique inclut la gestion d'agenda, la coordination des recrutements, ainsi que l'organisation d'événements. Recherchant une personne organisée, proactive et bilingue, ce poste est idéal pour ceux qui souhaitent évoluer dans un environnement de travail rapide et collaboratif.

Qualifications

• Au moins 3 ans d'expérience en tant qu'Assistant(e) Exécutif(ve) ou dans un rôle de coordination.
• Bilingue français-anglais, compétences organisationnelles excellentes.
• Capacité à travailler de manière autonome dans un environnement en croissance.

Responsabilités

• Gérer l'agenda et les déplacements du Directeur Général.
• Coordonner les entretiens et l'intégration des nouvelles recrues.
• Organiser des réunions internes et rédiger les comptes rendus.

Connaissances

Organisation

Multitâche

Discrétion

Proactivité

Excellence professionnelle

Outils

Microsoft Office

Description du poste

About the company:
Headquartered in Switzerland, Nues is a creator, artisan & innovator of high-quality objects. (Name originated from A Mains Nues (à mains nues [/a mɛ̃ ny], French for "With Bare Hands").

With a focus on the highest craft, our mission is to create exceptional, next-generation objects with innovative thinking. Our team is goal-driven, highly motivated, and committed to product excellence to delight customers.

We seek individuals eager to push boundaries and develop the most iconic products worldwide. We maintain a flat organizational structure where all members are expected to be hands-on and contributive. Leadership is earned through initiative and consistent excellence. There are no limits to achievement and growth. Strong work ethic and prioritization skills are essential.

If you resonate with this, join us.

About the Role

We are looking for a dedicated Executive Assistant to support our Managing Director and senior leadership, ensuring smooth operations during our growth phase. The ideal candidate will be highly organized, proactive, adaptable, and committed to professionalism and excellence in every task.

Key Responsibilities

1. Executive and Admin Support

• Manage the Managing Director’s calendar, meetings, and travel arrangements (itineraries, visas, bookings)
• Prepare and submit expense reports for the MD and key leaders
• Handle emails and correspondence on behalf of the MD
• Provide translation support (French to English and vice versa)

Hiring & Coordination Support

• Coordinate interviews and onboarding logistics for new hires
• Track and organize candidate documentation and calendars
• Assist in communication with recruitment agencies and potential hires

Event & Meeting Logistics

• Plan internal meetings, offsites, and small team events (venue booking, catering, materials)
• Prepare basic PowerPoint presentations and internal documents
• Take meeting minutes and circulate recaps as needed

Who You Are:

• At least 3 years of experience in a similar Executive Assistant or coordination role
• Fluent in English and French
• Excellent organizational and multitasking skills
• Comfortable working independently in a fast-paced, growing environment
• Discreet, professional, and resourceful
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel)