Executive Assistant I

Schneider Electric; Rueil-Malmaison; On-site; MXN 420,000 - 660,000; Full time

Job summary

Schneider Electric seeks an Executive Assistant to support our leadership team with proactive calendar management, travel planning, and high-quality administrative support. You will prepare reports and presentations, liaise with executives, employees, vendors, and stakeholders, and help drive strategic projects across the organization.

You will also oversee the industrial cafeteria administration, coordinate external vendors, and assist in planning corporate events and leadership meetings while

Qualifications

• Bachelor's degree in Business Administration, Hospitality, Communications, or related field required.
• Advanced English proficiency for professional communication.
• Previous experience as an Executive Assistant or similar role preferred.
• Experience coordinating cafeteria services, vendors, or corporate events is desirable.
• Ability to prioritize, anticipate needs, and work independently in a fast-paced environment.

Responsibilities

• Manage executive calendars and coordinate travel, meetings, and priorities.
• Prepare reports, presentations, and materials for leadership.
• Serve as liaison between leadership, employees, vendors, and stakeholders.
• Support strategic projects and initiatives across the organization.
• Coordinate and oversee administration of the industrial cafeteria with service providers.
• Manage external vendors and day-to-day operational needs.
• Plan and execute corporate events and leadership meetings.

Skills

Calendar management

Travel coordination

MS Office Suite

Bilingual English/Spanish

Vendor coordination

Event coordination

Confidentiality

Problem solving

Executive communication

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

PowerPoint

Excel

Word

Job description

Executive Assistant

Join us as an Executive Assistant and become a trusted partner to our leadership team. We are looking for a highly organized, proactive professional who can keep executives focused and productive while also supporting key administrative services, vendor coordination, corporate events, and workplace operations.

What will you do?

• Manage executive calendars and coordinate travel, meetings, and priorities.
• Prepare reports, presentations, communications, and other materials for leadership.
• Serve as a key liaison between leadership, employees, vendors, and internal stakeholders.
• Support strategic projects and initiatives across the organization.
• Coordinate and oversee the administration of the industrial cafeteria, working closely with service providers to ensure service quality and operational continuity.
• Manage and coordinate external vendors, including follow-up on services, requirements, and day-to-day operational needs.
• Support the planning and execution of corporate events, leadership meetings, employee activities, visits, and special events.
• Identify opportunities to improve administrative processes and workplace services.

What are the key skills we are looking for?

• Strong calendar, agenda, and travel management skills.
• Excellent written and verbal communication skills in English and Spanish.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating vendors, workplace services, and corporate events.
• Strong Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel.
• Ability to handle confidential and sensitive information with discretion.
• Proactive mindset with strong problem-solving skills.
• Ability to work effectively with executives, employees, suppliers, and different stakeholders.

What qualifications will make you successful?

• Bachelor's degree in Business Administration, Hospitality, Communications, Human Resources, or a related field.
• Advanced English, with the ability to communicate effectively in a professional environment.
• Previous experience as an Executive Assistant, Administrative Assistant, Office Coordinator, Workplace/Facilities Coordinator, or a similar role.
• Previous experience coordinating industrial cafeteria services, vendors, or corporate events is highly desirable.
• Strong ability to prioritize, anticipate needs, and operate independently in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.

Work model

This position is 100% on-site, Monday through Friday. Candidates must be comfortable working on-site five days a week.

What's in it for me?

• Direct exposure to senior leadership and strategic decision-making
• Career growth opportunities with access to professional development resources
• Collaborative culture that recognizes and values your impact
• Meaningful work where your organizational skills make a real difference

Rewards designed for you

Our Total Rewards is our way of saying: We see you and we value you. It’s more than just pay and benefits—it’s a meaningful investment in you. It is designed to help you perform, grow, feel safe, and elevate your potential. The package helps you care for yourself and your family, plan your future, grow your skills and career, collaborate in an inclusive workplace, and contribute to your community. At Schneider Electric, we’re here for what matters most to you.

* Country-specific programs and initiatives may be available.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any other legally protected characteristic or conduct.