Executive Assistant (F/H/NB)

SmartRecruiters, Inc.; Paris; Sur place; EUR 52 000 - 78 000; Plein temps

Avantages offerts par ce poste

Profit sharing

Savings plan

Paid time off 25 days plus 12 days off

Transport pass support

Lunch vouchers

Healthcare for you and family

Ubisoft additional perks

Résumé du poste

Ubisoft is seeking an experienced Executive Assistant to provide high-level operational and administrative support to Global Publishing leadership. You will ensure seamless day-to-day operations, coordinate across teams, and optimize executive efficiency in a fast-paced, international environment.

Responsibilities include managing complex calendars across multiple time zones, coordinating travel, organizing leadership meetings and events, supporting budget tracking, and acting as a trusted

Qualifications

• Proven experience supporting senior leaders in a complex, international organization.
• Fluent in English and French.
• Excellent stakeholder management and communication abilities.
• Advanced knowledge of Microsoft 365 and collaboration tools.

Responsabilités

• Manage executive calendars, scheduling across Europe/Asia/USA.
• Coordinate domestic and international travel, itineraries, approvals.
• Organize leadership meetings, workshops, and company events from planning to execution.
• Support budget tracking, expense management, and procurement requests.

Connaissances

Executive support

Multilingual communication

Stakeholder management

Time management

Travel coordination

Meeting coordination

Discretion

Outils

Microsoft 365

Description du poste

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Job Description

Provide high-level operational and administrative support to Global Publishing leadership, ensuring seamless day-to-day operations, effective coordination across teams, and optimized executive efficiency. Act as a trusted business partner, facilitating communication, planning, and organizational effectiveness across a fast-paced international environment.

Key Responsibilities :

• Manage complex executive calendars, scheduling priorities, and meeting logistics across multiple time zones (Europe/Asia/USA).
• Coordinate domestic and international business travel, including bookings, itineraries, approvals, and travel-related issue resolution.
• Organize leadership meetings, workshops, off-sites, team events, and company gatherings from planning through execution.
• Support department operations through budget tracking, expense management, procurement requests, and administrative processes.
• Act as a key liaison between leadership, internal stakeholders, and external partners to ensure efficient communication and follow-up.
• Anticipate business needs, prioritize requests, and proactively resolve operational challenges.
• Maintain strict confidentiality while handling sensitive business information and executive matters.
• Contribute to continuous improvement initiatives and help drive effective ways of working across the department.

Qualifications

• Proven experience supporting senior leaders in a complex, international organization.
• Strong organizational, planning, and prioritization skills.
• Fluent in English and French
• Excellent stakeholder management and communication abilities.
• Experience coordinating travel, meetings, events, and operational activities.High level of discretion and professionalism.
• Ability to work independently while managing multiple priorities.
• Advanced knowledge of Microsoft 365 and collaboration tools.

Additional Information

• Profit Sharing, yearly company saving plan. 25 paid time off + 12 additional paid days off. 50% of your transportation pass is paid by the company, lunch vouchers (9€/day), healthcare for you and your family, and lots of Ubisoft additional perks.
• Maternity leaves of 20 weeks, paternity/co-parental leaves of 7 weeks.
• Our office is located in Saint Mandé, (Metro line 1, Saint Mandé station). Gym available in the building.

Recruitment process

• [30 minutes] : phone call with a Recruiter,
• [60 minutes] : interview with the SVP, Marketing Services, Media & Player Experience.
• [60 minutes] : interview with the SVP, Corporate Partnerships.

Additional Information

Ubisoft offers the same job opportunities to all, without any distinction of gender, ethnicity, religion, sexual orientation, social status, disability, or age. Ubisoft ensures the development of an inclusive work environment which mirrors the diversity of our gamers’ community.