Executive Assistant EMEA - SEPTEMBER 2025

ABOUT US

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD BEAUTY, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, and the DECIEM family of brands, including The Ordinary and NIOD.

ABOUT THE JOB

As part of the RDDC, you will assist the VP on various projects.

Key Responsibilities:

• Help with the presentations and support VP during demonstrations.
• Assist VP on specific architecture projects (Data research – collecting information from RDDC Team).
• Projects Coordination (As a support for the VP).

Administrative Tasks:

• Management of agenda in set up meetings/conference calls between other divisions or internal.
• Understand and appreciate EA’s tasks and ensure billing tracking with suppliers and accounting team (from Purchase Requests Creation on Ariba & Candex, to the payment) when required.
• Anticipate having all necessary materials (screens, connections...) in place in meeting rooms.
• Preparation of the meetings (agenda, meeting room booking, catering…).
• Foreign visitors welcome and stays’ organization.
• Monitor team presence: follow up, update on vacation, RTT, sick leave and issue planning.
• Coordination with other departments (HR, IT, office manager, brands, etc…).
• Follow-up of induction plans for all new employees and interns in the Department and focus on the computing accesses.
• Organizing RDDC team events.

Support for Brands:

• Help with the presentations.
• Online Survey creation.
• Feedback compilations from affiliates.

Communication Role:

With the help of the VP & Directors, your role will consist of strengthening the communication within the RDDC EMEA.

• Creation and Distribution of the RDDC Newsletter.
• Animate the Intranet content with our Best Practices, highlighting the team and its achievements.
• Training planification & follow up in collaboration with the HR Team.
• In House Digital & Collective Spaces to showcase the RDDC successes.

An Apprenticeship agreement provided by your school is mandatory.

ABOUT YOU

Apprenticeship agreement mandatory.

Minimum Education Level: Bac+2/3.

Minimum Years and Area of Experience: 1 previous professional experience mandatory.

Required Language Proficiency: French & English.

Additional Job Specifications:

• Comfortable using Mac.
• Proficient in Microsoft Office (mainly Excel & PowerPoint).
• Capability to work in a team environment, very good interpersonal skills.
• Rigorous, well organized, detail oriented & strong sense of aesthetics.
• Adaptability & ability to work under tight deadlines.
• Keen interest in cosmetics & luxury.
• Good skills in Photoshop / Illustrator / InDesign is a plus.

BENEFITS:

• Located in Neuilly-sur-Seine.
• International environment with over 40 nationalities in the office.
• Up to 10 days a month of remote working.
• 10 days of remote working in the EU within your internship framework.
• Conciergerie (corporate store, gym center, beauty salon).
• A meal voucher card.