Executive Assistant - EDPFM & Kilian Paris

Editions de Parfums Frédéric Malle; France; Sur place; EUR 30 000 - 50 000; Plein temps

Résumé du poste

An established industry player is seeking a skilled Administrative Coordinator to enhance their operational efficiency. This role involves organizing meetings and special events, managing travel arrangements, and executing administrative tasks with precision. The ideal candidate will possess strong organizational and interpersonal skills, along with proficiency in essential software tools. Join a dynamic team where your contributions will ensure smooth operations and support the organization’s goals. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• Strong organizational skills and a desire for process excellence in administration.
• Ability to multitask effectively and work autonomously.

Responsabilités

• Organizes and coordinates all aspects of meetings and special events.
• Manages travel planning and administrative tasks, ensuring smooth operations.
• Acts as a point of contact for office management and onboarding new employees.

Connaissances

Multitasking

Organizational Skills

Interpersonal Skills

Proficiency in Excel

Proficiency in PowerPoint

Proficiency in Outlook

Description du poste

Job Responsibilities

1. Organizes and coordinates all aspects of local, regional, or international meetings, both internally and externally.
2. Schedules and organizes meetings, including arranging meeting rooms.
3. Organizes special events such as hotel and restaurant reservations, invitations, transportation, dinners, gifts, and AV arrangements.
4. Coordinates international visitors and retailer visits, including travel and accommodation arrangements, welcome gifts, letters, and itineraries.
5. Manages travel planning and monitors plans against budgets.
6. Develops presentations using advanced PowerPoint skills.
7. Performs traditional administrative tasks including travel arrangements, filing, communication distribution, and correspondence management.
8. Conducts research and identifies relevant articles or items from newspapers, magazines, journals, or online sources.
9. Initiates, executes, and concludes special projects as defined by the manager.
10. Maintains administrative records and attendance logs.
11. Prepares and reviews invoices for approval.
12. Office Management: Acts as a point of contact for the Affiliate’s General Services team, ensures the proper functioning of office equipment and supplies, processes purchase orders, and manages onboarding for new employees.
13. Orders supplies and refreshments for meetings and new employees.
14. Manages the company’s iPhone fleet for specific employees.
15. Acts as a subject matter expert for team inquiries.

Qualifications

• Ability to multitask effectively.
• Strong organizational skills and a desire for process excellence in administration.
• Excellent interpersonal and diplomatic skills.
• Ability to work independently and autonomously.
• Proficiency in Excel, PowerPoint, and Outlook.