Executive Assistant

Korn Ferry; Paris; On-site; EUR 42,000 - 64,000; Full time

Job summary

Korn Ferry is seeking an Executive Assistant to support executive search consultants with project coordination and administrative tasks. The role involves managing documentation, liaising with clients and candidates, and coordinating travel, billing, and business development activities using Salesforce, Searcher, SAP, and Concur.

The successful candidate will handle confidential information, draft proposals, and maintain calendars and communications across the team and clients, in a fast-paced

Qualifications

• Educated to degree level or equivalent qualifications; relevant EA/administration experience welcomed.
• Excellent PowerPoint skills and MS Office proficiency.
• 5+ years supporting leaders and senior professionals in professional services.

Responsibilities

• Extensive client liaison throughout the search process with executives and their teams.
• Maintain strict confidentiality with client and candidate information.
• Open and close engagements in Searcher and SAP; ensure proper documentation.
• Review monthly client billing invoices and monitor accounts receivable.
• Draft proposals, position specifications and candidate resumes with the team.
• Prepare and edit pitch decks and proposals in PowerPoint.
• Schedule and log candidate meetings with consultants and clients.
• Coordinate travel for consultants and candidates (domestic and international).

Skills

Client liaison

Confidentiality

Billing coordination

Proposal drafting

Travel coordination

Education

Degree level or equivalent

Tools

Salesforce

Searcher

Concur

PowerPoint

Outlook

Excel

Word

Job description

About Us

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business — synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us — for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 17,000 colleagues globally serve clients from more than 130 offices across the globe. We offer five core capabilities that span the full talent lifecycle.

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership and Professional Development
• Total Rewards

Job Description

The Executive Assistant in our Executive Search solution is responsible for providing project co‑ordination and administrative support to their assigned consultant(s) in a search practice.

In summary, the role provides project co‑ordination and management of all opportunities and engagements being executed by consultant(s) and on‑going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems including Searcher (core database application used to help conduct candidate searches and candidate sourcing), Salesforce and PSA.

What You'll Be Doing

• Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
• Maintain strictest confidentiality at all times when dealing with sensitive client and candidate information.
• Open and close engagements properly in Searcher and SAP or using cross-border alternatives; assure that all required documentation is completed and processed.
• Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections.
• Draft proposals, position specifications and candidate resumes, in co‑ordination with other EAs and consultants/associates on the team.
• Help prepare and edit Pitch Decks and proposals in PowerPoint.
• Schedule, organize and log candidate meetings with consultants and clients.
• Organize both consultant and candidate travel where necessary (domestic and international), liaising as appropriate with the client to ensure smooth organization of travel plans.
• Ensure that candidate education verifications are completed on a timely basis.
• Ensure accurate and timely Searcher notations for candidates, engagement and business development individuals/companies.
• Assist in business development as needed/necessary including using internet to research companies, individuals and industries; update consultant’s business development activities and opportunity management on SalesForce and Searcher as appropriate.
• Monitor all engagements exported or shared with other offices and/or consultants worldwide.
• Produce written responses to resumes and phone contacts.
• Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary.
• Prepare and submit accurate and timely expense reports for consultant(s) using internal Concur tool.
• Ensure effective co‑ordination of workflow by partnering with local AOM and other office staff when necessary.
• Periodic backup telephone/admin support for other Admins, consultants during absences.
• Participate in regularly scheduled office meetings.
• Keep up to date of KF policies and procedures and software by reviewing all emails and attending training sessions where necessary.
• Participate in training new hires and temporary staff.
• Handle a high volume and variety of calls from clients, candidates, business development contacts and job‑seekers.
• Monitor Partner's email and traffic.
• Maintain Partner's business calendar and co‑ordinate travel and interview schedules.
• Maintain Partner's contact directories (Searcher, Outlook, lists etc).
• Work with other practice EAs as necessary to organize ad‑hoc events and BD mailings.

What We're Looking For

• High degree of professionalism and competence.
• Desire and commitment to learn the “craft” of search at the highest level and be an integral part of the team.
• Dependable and discreet.
• Strong work ethic and sense of personal and professional integrity.
• Inter-personally and intellectually flexible to accommodate needs of business.
• Thrives in highly stimulating environment.
• Good sense of humor.
• Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all of the firm’s key constituencies.
• Self‑motivated, energetic, tenacious with a “can‑do” attitude, willingness to accept new challenges, find out‑the‑box solutions and able to work without direct supervision.
• Ability/willingness to “partner” with consultant and serve as a team player.
• Self‑confident and assertive.
• Positive attitude.
• Excellent written and verbal communication skills, with a desire to communicate effectively at all levels within and outside the firm.
• Meticulous attention to detail and superior organizational skills.
• Able to manage and prioritize multiple tasks simultaneously.
• Ability to stay focused and complete assignments within given timeframes and required deadlines.

Education / Professional Experience

• Candidates will ideally be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field.
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word and Excel).
• 5+ years of relevant experience of supporting leaders and senior professionals within Professional Services.

Korn Ferry may use AI as part of its recruitment process, but all hiring decisions are made by humans.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.

Korn Ferry is an Equal Employment Opportunity

Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other characteristic protected by federal, state, or local law.