Executive Assistant

Believe; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A global technology company in Paris is seeking an Executive Assistant to support the Managing Director. This role involves managing complex calendars, organizing meetings, and handling office management. Candidates should have excellent communication skills, proficiency in Microsoft Office, and at least 2 years of relevant office administration experience. A dynamic, inclusive work environment with opportunities for training and remote work is offered.

Prestations

Training opportunities

Mental health support platforms

Employee volunteering initiatives

Qualifications

• Minimum 2 years relevant office administration experience.
• 1 year as an Executive/Personal Assistant.
• Meticulous, organized, proactive, and detail-oriented.

Responsabilités

• Provide personal admin support to the Managing Director.
• Organize complex calendars and meetings.
• Prepare reports, minutes, and follow up on actions.
• Manage relationships with vendors and external service providers.
• Handle general administration duties and maintain office supplies.

Connaissances

Excellent written and verbal communication skills

Strong stress and time management skills

High accuracy in data entry

Team player with good interpersonal skills

Proficiency in Microsoft Office

Fluent in English

Ability to maintain confidentiality

Outils

Microsoft Office (Word, Excel, PowerPoint)

Description du poste

The Job

Job description :

Reporting to the Managing Director ROW (rest of the world), you will provide a broad range of office functions and secretarial support to the Managing Director, ROW.

The responsibilities include but are not limited to :

• Executive Assistant: Personal admin support to managing director
• Managing and coordinating complex calendars, organizing meetings and appointments for managing director and head of departments
• Managing important tasks and deadlines for managers/executives
• Organizing meetings, preparing reports, minutes, and following up on actions
• Preparing presentation documents for working committees
• Organizing and collecting essential information for updates and needs
• Organizing events and conferences
• Monitoring various transversal projects
• Organizing travel support for managing director and head of departments
• Acting as liaison for visitors from other Believe entities worldwide

Office Management

• Managing relationships with vendors, suppliers, and external service providers (telco, internet, cleaning, etc.)
• Liaising with the landlord on structural issues, problem resolution, fire safety, and security
• Responding to emergencies or urgent facility issues
• Handling general administration duties, maintaining office equipment, and managing repairs
• Maintaining and replenishing pantry and stationery supplies
• Managing postage, mail, courier services, and business card printing
• Maintaining and updating the Asset Register, including asset tagging
• Performing general administrative and secretarial duties, including correspondence with stakeholders

Qualifications :

• High accuracy in data entry and information preparation
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong stress and time management skills
• Ability to maintain confidentiality
• Team player with good interpersonal skills
• Ability to work diligently, independently, and under time constraints
• Fluent in English; Russian language skills appreciated
• Minimum 2 years relevant office administration experience and 1 year as an Executive/Personal Assistant
• Meticulous, organized, proactive, and detail-oriented

Additional Information

• Enjoy a dynamic, diverse, and inclusive work environment
• Opportunities for training, coaching, and remote work
• Access to mental health and well-being support platforms
• Contractor role with employee volunteering initiatives and community impact events