Executive Assistant

Visa; Paris; Sur place; EUR 40 000 - 80 000; Plein temps

Résumé du poste

Join a purpose-driven industry leader as an Executive Assistant, where your organizational prowess and communication skills will shine. In this pivotal role, you will support two Directors, manage their calendars, and coordinate executive visits, all while maintaining the highest level of confidentiality. This innovative firm values excellence and offers a dynamic environment where your contributions will make a significant impact. If you thrive in a fast-paced setting and are passionate about providing exceptional support, this is the opportunity for you. Experience a fulfilling career that uplifts individuals and businesses alike.

Qualifications

• Previous EA experience at CEO and Director level required.
• Exceptional organizational skills and ability to work independently.
• Fluency in French and English is essential.

Responsabilités

• Manage calendars and appointments for two Directors.
• Coordinate executive visits and manage communications.
• Prepare internal and external documents for meetings.

Connaissances

Organizational Skills

Confidentiality

Communication Skills

Microsoft Suite

Time Management

Bilingual (French and English)

Description du poste

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

The Executive Assistant is responsible for a broad range of administrative support duties reporting to the Regional Managing Director of the France, Belgium, Luxembourg Cluster and the France Country Manager.

Key Responsibilities

1. Plan and maintain leaders calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all their meetings.
2. Manage travel itineraries, book transport and accommodation as and when required with company systems.
3. Act as follow up Manager across the Leadership Team to ensure that a wide range of agreed actions are being executed.
4. Type up notes, emails, presentations and reports, circulate and file information effectively.
5. Coordinate executive visits, including taking calls, responding to emails and interfacing with clients (at times).
6. Manage emails, information, and other communications, answer where possible, highlight and prioritise those that need attention.
7. Prepare internal and external corporate documents for team members and industry partners.
8. Maintain an organized filing system of paper and electronic documents.
9. Develop and sustain a level of professionalism among staff and clientele.
10. Collaborate effectively with all staff, clients, and suppliers.
11. Build a trusted relationship with the wider leadership team of FBL and central functions in London.
12. Pro-active preparation of documents ahead of key meetings for 2 Directors.
13. Pro-active calendar management to ensure 2 Directors are aware of key meetings ahead of time and ensure they are aware of any required preparation work.
14. Provide support or lead activities in the management of the office i.e. internal events, executive visits, etc.
15. Uphold a strict level of confidentiality.
16. Have standards of excellence with great rigor, precision, and anticipation as well as an intelligence of people and situations.
17. Be available and have a sense of service.
18. Be the ambassador of the General Management and the company.

Qualifications

1. Previous EA experience at CEO and Director level for a matrix organisation.
2. Exceptional organisational skills of self and others and ability to work without supervision.
3. Capable of maintaining utmost confidentiality, demonstrate diplomacy and tactfulness.
4. Polished communication skills both verbal and non verbal to influence and persuade.
5. Ability to focus on business priorities and all functions to ensure client and other stakeholder satisfaction.
6. Ability to remain calm under pressure and manage conflicting priorities.
7. Strong Microsoft Suite skills. AI proficiency is a plus.
8. Ability to take and record accurate notes and minutes in complex meetings.
9. Ability to prepare presentations.
10. Accountable and committed to the task in hand.
11. Constantly consider where we can do better and be enterprising.
12. Integrity, honesty and openness.
13. Always capable of acting in the best interest of the client.
14. Approachable to clients, internal stakeholders, and colleagues.
15. Excellent communication and interpersonal skills at all levels.
16. Open to new ways of doing things.
17. Ability to manage time and workload efficiently.
18. Willing to do whatever it takes to get the job done.
19. Fluent in French and English.

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.