Executive Assistant

Orange Business; La Tour; Sur place; EUR 30 000 - 60 000; Plein temps

Résumé du poste

An established industry player is seeking an Executive Assistant to support entity directors and departmental heads. This role involves managing schedules, coordinating meetings, and handling travel arrangements within a dynamic and collaborative environment. The ideal candidate will possess strong organizational skills, effective communication abilities, and proficiency in digital tools. Join a diverse team dedicated to providing innovative solutions and making a significant impact in the digital landscape. This is an excellent opportunity for those looking to grow in a challenging and rewarding role.

Qualifications

• Strong organizational and prioritization skills are essential.
• Effective communication and collaborative work skills are required.

Responsabilités

• Manage scheduling of meetings and coordinate logistics.
• Handle onboarding and offboarding of department staff.

Connaissances

Organizational Skills

Communication Skills

Proficiency in Office Tools

Digital Solutions

Basic Legal Knowledge

Outils

Outlook

Teams

ONEO

DMI

External Workers

Description du poste

EVP Video

Company mission statement

Orange Business is a network and digital integrator that understands the entire value chain of the digital world, enabling our customers to focus on strategic initiatives that shape their business. Every day, we collaborate with a dedicated team to provide consistent, sustainable global solutions, regardless of where our customers operate. With over 30,000 employees across Asia, the Americas, Africa, and Europe, we offer a dynamic environment for developing and perfecting skills in a field full of exciting challenges and opportunities.

About the role

The Executive Assistant is responsible for:

1. Managing the scheduling of physical, audio, and video meetings involving entity managers or departmental heads internally and externally, in France and internationally, coordinating with all contacts within the entities' ecosystem (using Outlook, Teams, and e-Facilities)
2. Planning leave and managing interim coverage for the entity directors or departmental heads (using Outlook and Teams)
3. Handling logistical arrangements for travel, including expense reports for the entity directors or departmental heads (using ONEO)
4. Managing onboarding and offboarding of department staff, including tools and directory updates (using DMI and directory sheets)
5. Overseeing administrative and financial aspects of orders (external resources and equipment) for the departments (using External Workers, O Fusion, PCS/DPU, Web Suppliers)
6. Maintaining ongoing and formal communication with entity directors and departmental heads (via Teams)
7. Sharing experiences and best practices with other assistants within Orange through existing communities or shared methods (Teams, Plazza Assistantes)

About you

Understanding the priorities and constraints of an entity director in a large organization.

Being attentive to the needs of Directors and Department Heads.

Strong organizational and prioritization skills.

Proficiency in collaborative work and digital solutions, including office tools.

Effective communication skills.

Basic knowledge of legal and financial concepts.

Additional information

N/A

Equal Employment Opportunity

We promote diversity within our teams regardless of age, gender identity, race, ethnicity, religion/belief, sexual orientation, marital status, neurodiversity, disability, veteran status, or appearance. Orange Group is a disability-friendly and equal opportunity employer. Please share any specific needs or accommodations you require.