Executive Assistant

Docusign; Issy-les-Moulineaux; Hybride; EUR 42 000 - 62 000; Plein temps

Résumé du poste

Docusign is seeking an Executive Assistant to support the Group Vice President, Global Commercial Customer Success. This fixed-term 12-month role requires proactive coordination of senior-level relationships, confidential handling of information, and seamless calendar and travel management in a fast-paced global setting.

The position is Hybrid, with in-office requirements and weekly campus presence. Ideal candidates will manage multiple executives, coordinate cross-functional activities, and

Qualifications

• 3+ years of related experience.
• Fluent in English and French.
• Experience with calendar management, scheduling, document management, and correspondence.

Responsabilités

• Supervise comprehensive calendar management for meetings, events, and travel.
• Plan and schedule intricate domestic and international travel arrangements.
• Manage executives' time, emails, documents, and meetings.
• Maintain business rhythms through agenda management, note-taking, and logistics tracking.
• Coordinate and organize logistics for meetings, conferences and events.
• Handle expense reports and purchase orders as needed.

Connaissances

Executive support

Scheduling

Confidential data

Google Suite

Concur & Oracle

Bilingual EN/FR

Formation

Bachelor's degree or equivalent

Outils

Google Suite

Slack

Concur

Oracle

Description du poste

Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What you'll do

As an Executive Assistant at Docusign, you will support Group Vice President, Global Commercial Customer Success. This dynamic global role requires a proactive, quick-learning individual capable of managing various relationships with senior executives and employees, which necessitates strong communication skills. Ideal for a career-driven, resilient Executive Assistant, the position involves many responsibilities, from daily internal tasks to external, customer, and partner engagements, all demanding meticulous coordination, prioritization, and confidentiality. You will rely on your exceptional strategic and critical thinking skills and multitasking ability to independently manage executives' schedules, anticipate future needs, and enhance overall team efficiency, contributing significantly to the smooth functioning of the organization in a fast-paced, collaborative setting.

This is a fixed term contract role for 12 months of duration. This position is an individual contributor role reporting to the Group Vice President, Global Commercial Customer Success.

Responsibility

• Supervise comprehensive calendar management for various meetings, events, and travel across multiple time zones
• Plan and schedule intricate domestic and international travel arrangements
• Manage executives' time efficiently, including handling their emails, preparing documents, and organizing meetings
• Maintain business rhythms through effective agenda management, meticulous note-taking, and overseeing logistics while tracking deliverables and deadlines
• Coordinate and organize logistics for various meetings, conferences, and special events
• Handle expense reports and run purchase orders as necessary
• Organize, prioritize, and coordinate multiple work activities, ensuring deadline adherence
• Collaborate with internal and external stakeholders at various levels to efficiently gather information, generate reports, and maintain continuous information flow
• Serve as a liaison for executives, facilitating information exchange with senior leaders and other organizational members
• Provide backup support for other Executive Assistants and executives as needed
• Engage actively in the administrative community, contributing to collaborative efforts
• Establish cross-functional partnerships with various departments inside the organization
• Prepare VP meeting notes and decks
• Perform other duties as assigned

Job Designation

Hybrid

Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What you bring

Basic

• 3+ years of related experience
• Fluent in English and French
• Experience working with C-level executives
• Experience in executive administrative tasks, including scheduling, document management, and correspondence
• Experience with Google Suite, encompassing Gmail, Google Calendar, Google Slides, Google Sheets, and Slack within a business environment
• Experience in Concur and Oracle
• Experience in project coordination, handling tasks of varying complexity
• Experience handling confidential data, policies, and updates with utmost trust and discretion

Preferred

• Bachelor's degree or equivalent experience
• Skilled in oral and written competencies that enable clear and effective communication with senior leaders
• Ability to work autonomously
• Able to manage multiple executives with different working styles
• Capable of navigating ambiguity and taking action accordingly
• Exhibits flexibility in response to changing priorities and needs
• Demonstrates the ability to run projects, work under pressure, and consistently meet deadlines
• Shows ability and willingness to acquire new competencies and accept new challenges
• Possesses the ability to handle confidential material with utmost care
• Ensures clear, thorough, and specific communications, with attention to follow-through
• Ability to travel when required

Life at Docusign

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you’ll be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at [e-mail].

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at [e-mail] for assistance.