Executive Administrator

Quantech Services, Inc.; Chantilly; Sur place; USD 40 000 - 70 000; Plein temps

Résumé du poste

An established industry player is seeking an Executive Administrator to enhance office operations and ensure efficiency. This role involves managing calendars, coordinating meetings, and serving as a liaison between departments. The ideal candidate will possess strong organizational and communication skills, thrive in a fast-paced environment, and work independently. With a focus on supporting leadership and fostering effective office procedures, this position offers a chance to make a significant impact in a professional setting. If you are detail-oriented and ready to take on new challenges, this opportunity is perfect for you.

Qualifications

• Minimum of 9 years total work experience with 5 years in administrative assistance.
• Ability to work independently with little or no supervision.

Responsabilités

• Organizing and coordinating office operations and procedures.
• Maintains leadership's calendar and coordinates meetings.
• Acts as recording secretary at management meetings.

Connaissances

Strong written and communication skills

Ability to meet deadlines

Multi-tasking

Strong interpersonal skills

Strong organizational skills

Customer relations skills

Formation

High school diploma

Bachelor's degree (desired)

Description du poste

Job Title

Executive Administrator

Functional Title

Senior Admin Assistant

Contract position State Location

CHANTILLY, VA 20151 US
Chantilly - VA - Chantilly, VA US
Reston, VA US (Primary)

Education

High School Level Degree

Job Type

Full-time

Job Description

Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

Responsibilities could include:

• Maintains leadership's calendar (i.e. CEO/President, VP, Director)


• Answer phones


• Route calls to specific people


• Answer inquiries about the company


• Greet visitors


• Coordinate and schedule meetings and conference rooms, and teleconferences


• Coordinate mail flow in and out of the office; collect and distribute parcels and other mail


• Coordinate offsite meetings and take minutes for the Executive Management Team.


• Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.


• Serve as liaison between the corporate office and the property management company.


• Oversee routine maintenance of office equipment


• Point of contact for Security Alarm System


• Coordinate office activities


• Arrange appointments


• Validate parking


• Perform filing and clerical duties


• Prepare travel vouchers


• Take and relay messages


• Disseminate information via telephone, e-mail, website

Job Requirements

Strong written and communication skills. Ability to meet deadlines in a fast-paced, high volume environment. Ability to multi-task. Strong interpersonal skills. Ability to work with all levels. Strong organizational skills. Able to work independently with little or no supervision. Strong customer relations skills.

Clearance: TS/SCI w/CI Poly

Education Required:

High school diploma (Bachelor's degree desired)

Years of Relevant Experience:

Minimum of 9 years of total work experience with 5 years administrative assistance experience.

Work, Physical and Mental Requirements *

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

WORK, PHYSICAL AND MENTAL REQUIREMENTS*

Please see standard Work, Physical and Mental Requirements for all Quantech roles.



Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.



Physical Demands This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.



Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire military.

Security clearance required

TSSCI CI Poly

Travel

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