Events, Travel & Purchasing Officer

1000 European Molecular Biology Laboratory; Grenoble; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

Le laboratoire européen de biologie moléculaire à Grenoble recherche un 'Events, Travel & Purchasing Officer' pour rejoindre une équipe administrative dynamique. Le candidat sera responsable de l'organisation d'événements, de la planification de voyages et de l'achat de biens et services. Ce poste offre la possibilité de travailler dans un environnement international avec de nombreux avantages, notamment un salaire net attractif et des incitations financières.

Prestations

Assurance médicale privée

Congés annuels généreux

Pack de déménagement

Travail flexible

Avantages pour les nouveaux arrivants internationaux

Qualifications

• Au moins 3 ans d'expérience dans l'organisation d'événements.
• Fluent in French, good level in English.
• Compétences confirmées en gestion de calendrier et outils IT.

Responsabilités

• Planification et gestion d'événements scientifiques.
• Organisation et réservation de voyages.
• Gestion des achats et des budgets.

Connaissances

Organisation

Communication

Service à la clientèle

Outils

MS Office

Google Docs

Description du poste

Events, Travel & Purchasing Officer page is loaded

Events, Travel & Purchasing Officer

Apply remote type Campus based locations Grenoble time type Full time posted on Posted Yesterday job requisition id JR1695 The EMBL network (European Molecular Biology Laboratory) comprises of 6 laboratories located in Grenoble (France), Heidelberg and Hamburg (Germany), Hinxton (UK), Barcelona (Spain) and Rome (Italy). This network of laboratories and services (data banks, analysis and research tools) in molecular biology "encourages cooperation between European states in basic research, the development of modern instrumentation and the development of advanced teaching in molecular biology and other essentially related fields of research; to this end, it concentrates its activities on tasks which are neither not usually undertaken nor easily carried out in national institutions", according to the terms of the intergovernmental agreement that gave rise to it. For our laboratory in Grenoble, we are looking to recruit an Administrative Officer with a focus on Event and Travel organisation, and Purchasing. The successful candidate will work as a member of a busy administration team, responsible for the organisation of the events, travel, and purchasing. The remit of the Administrative team includes the management of inter-institutional contracts, scientific grants management, finances (purchasing, inventory, reimbursements, budget control), travel arrangements and meetings and conference organisation. The successful candidate will be required to provide support in these areas. This role is full time, office-based role.

Your role

The tasks for this role will include the following:

Event and visit organisation

• Planning events, including scientific conferences, workshops, school visits and seminars, from start to finish.
• Generating ideas for EMBL events.
• Managing and delivering event budgets.
• Liaising with event sponsors.
• Managing logistics and event venues, including caterers, hotels, AV companies etc.
• Welcoming guests to the site, manage room booking, site entries, and catering for meetings.
• Organisation of recurring scientific seminars.
• Communications related to seminars and events, including website updates related to administration.

Travel organisation

• Planning and booking travel and accommodation for duty travel
• Reimbursement of travel costs and follow-up
• File management
• Providing administrative back-up to other members of the Administrative team as required.

Purchasing

• Working with the team purchasing officer, you will process orders (prepare and generate purchase orders for goods and services within the authorized limit and transmit to vendors)
• Receive good and ensuring that the goods delivered corresponds to those ordered
• Invoice control and invoice booking
• Liaising with team leaders to provide support and budget management for individual group budgets
• Performing any other duty that may be assigned by the Head of Administration or Head of Unit.
• Management of unit petty cash.

You have

• Minimum of 3 years’ experience in event organisation.
• Fluency in French, good level of English, excellent communication skills and telephone manner. This will be tested during the recruitment.
• Confirmed calendar and IT skills (MS office, google docs), trello or similar project management tool
• Experience with SAP or Workday
• Excellent organization and administrative skills, the ability to prioritize tasks in a busy work environment
• Customer service orientated
• Confirmed ability to operate effectively in a team environment

You may also have

• Experience in an international working environment

Contract length:

3 years with the possibility of renewal twice for a total contract length of 9 years.

Salary:

Grade 4 (Monthly salary starting at 3.244,58 EUR after tax) + other paid benefits

Why join us

EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy.

Enjoy lots of benefits:

• Financial incentives:Salary free of income tax, Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances

• Flexible working arrangements

• Private medical insurancefor you and your immediate family (including all prescriptions and generous dental & optical cover)

• Generous time off:30 days annual leave per year, in addition to public holidays

• Relocation packageincluding installation grant(if applicable)

• Campus life:Free shuttle bus (select sites), on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)

• Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances

• Benefits for international newcomers:Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

• For detailed information please visit our employee benefits page here

What else you need to know

• International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page, to find out more.

• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here .

• Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ & individuals from all nationalities.

• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date

17/07/2025

Make a difference

Whether you're a scientist, IT specialist, accountant or administrator, you'll help us tackle the challenges of improving human health & biodiversity in the face of climate change on a global scale.

Please visit this page to find out more about the benefits at EMBL.

Need a visa?

No problem. Our special status enables us to hire talented individuals from across the globe. So far we have 76 nationalities. We would love to make it 77!

Find out how we support international applicants.

What to expect from our recruitment process

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