Event & Venue Specialist

firstglobalmanagementservicesinc; Paris; Sur place; EUR 42 000 - 75 000; Plein temps

Avantages offerts par ce poste

Private Medical Care with Audiens Care

25 Days Annual Leave PLUS Public Holid

Personal Volunteer Day

Wellness Stipend

Pension Scheme Enhancements

Discretionary Bonus Structure

Compliment

Résumé du poste

FIRST is a global brand experience agency delivering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. We provide embedded teams, corporate campus operations and full-service agency delivery worldwide.

The Event & Venue Specialist will be the embedded team member for a major technology client, ensuring seamless coordination of high-touch events across venues with strong operations and client service focus.

Qualifications

• 2-4 years of experience in a similar role.
• Strong meeting coordination experience for meetings/conferences ranging from 50 to 300+ people.
• Must be fluent in English & French.
• Experience working cross-functionally with all levels of stakeholders in a fast-paced environment.
• Ability to understand the meeting/event objective and align with the overall vision and strategy.

Responsabilités

• Central point of contact to facilitate the venue's logistical needs, including catering, AV, security, swag, and transportation.
• Manage booking requests/room blocks using the client's internal system and ensure calendar invitations are sent for prep meetings and speaker scheduling.
• Provide on-site support on the day of the event, including assisting clients with registration, badges, and escorting guests to their locations.
• Administrative duties, including supply management, event documentation and post-event communications to key stakeholders.
• Support on-site events as the day-of point of contact for the client and customers.
• Responsibilities include logistics and operational tasks, e.g., A/V, budget management, décor, staffing, and catering.
• Manage client expectations on logistical issues and escalate as needed.
• SWAG management, keeping an accurate inventory of supplies.
• Liaise and build relationships across teams and the client's organisation; work cross-functionally.

Connaissances

Fluent English

Fluent French

Meeting coordination

Event logistics

Cross-functional collaboration

Description du poste

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.

Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Learn more at www.firstagency.com

What You Would Get To Do

In this capacity, the ideal candidate would represent the FIRST brand as an embedded team member for a well-known technology company. The Event & Venue Specialist will consistently deliver exceptional concierge-level service to our client through excellent operational and logistical management of facilities. This position will be responsible for managing, supporting, and/or executing the meticulous coordination of various "high-touch" events within the client's meeting spaces. The role requires strong operational understanding and advanced experience in event logistics and venue management.

Your Contributions

• Central point of contact to facilitate the venue's logistical needs, including the coordination of catering, audio-visual, security, swag/collateral, and transportation
• Manage booking requests/room blocks utilising the client's internal system and ensure calendar invitations are sent for prep meetings and speaker scheduling
• Provide on-site support on the day of the event, including assisting clients with registration, printing badges, and escorting guests to their designated locations.
• Administrative duties, including supply management, event documentation and post-event communications to key stakeholders
• Support on-site events as the day-of point of contact for the client and customers
• Responsibilities associated with an event will include, but may not be limited to: logistical and operational responsibility, establishing A/V, budget management, décor, staffing and catering
• Manage client expectations on logistical issues and elevate issues as needed
• SWAG management, keeping an accurate inventory of all supplies and ensuring sufficient stock
• Liaise and build relationships across different levels within the immediate team and the client's organisation; effectively work cross-functionally
• Work with the team to ensure adherence to client standards of operations
• Be responsible for the accurate and timely reconciliation of events
• Be proactive with ideas and creative solutions

What We Are Looking For

• 2-4 years of experience in a similar role
• Strong meeting coordination experience for meetings/conferences ranging from 50 to 300+ people
• Must be fluent in English & French
• Experience working cross-functionally with all levels of stakeholders in a fast-paced environment
• Ability to understand the meeting/event objective and mission, business, and audience in order to align with the overall vision and strategy of the needs of the Event Host and the event
• Organisational and time management skills
• Ability to execute tasks independently and efficiently
• Creative problem solver, resourceful, team player
• Adaptability to situations and ever-changing demands
• Highly organised with the ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi-tasking skills
• Ability to think of new ideas and processes to improve efficiency
• Ambitious and proactive with a calm and flexible approach to handling pressure
• Experience working on large and complex databases
• Ability to work independently and as part of the team
• Excellent customer service: passionate about providing customers a world-class experience, with the desire to go above and beyond
• Assume responsibility for one's own environment, ensuring adherence to health and safety policies while having clean, smart surroundings
• Work intelligently and ensure management is aware of problems or issues which negatively affect productivity
• Build excellent relationships with the team through positive communications
• Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
• Work on ad hoc requests from clients as required

At FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth

Benefits

• Private Medical Care with Audiens Healthcare
• 25 Days Annual Leave PLUS Public Holidays
• Personal Volunteer Day
• Wellness Stipend
• Pension Scheme Enhancements
• Discretionary Bonus Structure
• Compliment