Event Project Intern

Hello Tomorrow; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

Hello Tomorrow recherche un Stagiaire Chargé de Projet Événementiel pour soutenir la logistique de plus de 25 événements d'innovation à travers l'Europe. Vous rejoindrez une équipe dynamique et jouerez un rôle clé dans la planification et l'exécution de ces événements. Ce stage de 6 mois débutant en septembre nécessite des compétences en organisation, une attention aux détails, et une passion pour l'entrepreneuriat.

Prestations

Activités de team-building annuelles

Pass de transport public remboursé à 55%

Vouchers de déjeuner de 8€ par jour

Accès à des cours de bien-être gratuits

Horaires de travail flexibles

Qualifications

• Première expérience en planification d'événements d'entreprise.
• Capacité à gérer plusieurs priorités lors d'événements.
• Expérience préalable dans un environnement dynamique est un plus.

Responsabilités

• Gérer la logistique de plus de 20 événements à travers l'Europe.
• Assurer la communication régulière avec l'équipe d'organisation.
• Voyager dans plus de 10 villes pour garantir le bon déroulement des événements.

Connaissances

Attention au détail

Compétences organisationnelles

Capacité à travailler sous pression

Compétences en communication

Formation

Formation en gestion d'événements, hôtellerie, logistique ou opérations

Description du poste

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As Hello Tomorrow continues to grow, we're seeking a proactive and detail-oriented Event Project Intern to support the logistics of 25+ innovation events across Europe.

You will join our dynamic Events & Ecosystem team, playing a key role in planning and executing high-impact innovation matchmaking events throughout the continent. We're looking for someone organized, hands-on, and eager to thrive in a fast-paced, international environment.

Your Future Responsibilities

The Event Project Intern will be responsible for managing the logistics of corporate events within our corporate program in collaboration with the EIC (European Innovation Council). This role requires high delivery standards and meticulous attention to detail to ensure the successful execution of events.

More Precisely, Reporting To The Project Lead Of The Corporate Partnership Program And Benefiting From The Expertise Of The Global Events Manager For Mentoring And Support In Event Organizations (2-3 Events Per Month)

Event logistics management

• Organize and manage logistics for more than 20 events (“Corporate Days”) organized across Europe this year. This includes, hotel bookings, transportation arrangement, printing of the material required (brochures, name tags), equipment (eg. microphones).
• Manage logistics discussion with the contact person from the corporations we collaborate with for these events.
• Securing the venue and catering, acquiring and assigning tickets to stakeholders (startups, corporate partners, etc.).
• Coordinate a networking dinner on the first day of the event in partnership with the contact from the corporate side.
  
  

Stakeholder coordination

• Participating in weekly calls with the corporations part of this event over a 4-month period to ensure seamless event organization.
  
  

Event execution

• Traveling to more than 10 cities in Europe to ensure the good execution of these events.
• Be hands-on during events to ensure smooth operations, including timely setup, accurate representation of startup names, and overall event flow.
• Facilitate the collection of attendance lists from corporate partners.
• Manage the arrival of the startups invited to the event (around 25 people).
  
  

Meeting facilitation

• Collect the list of participants from the corporations joining the event and make sure one-on-one meetings between them and startups are put in place.
  
  

Communication

• Maintain regular communication with the organization team providing updates on the logistics for the events in place.
  
  

Your Previous Experiences

• You have a first experience in corporate event planning or a similar role.
• A background in Event Management, Hospitality, Logistics, or Operations will set you up for success.
• You’ve demonstrated the ability to handle high-pressure situations and manage multiple priorities—especially when juggling several events at once.
• Prior experience in a startup or fast-paced environment is a plus.
  
  

Your Skills & Talents

• You are bilingual in English.
• You have a good attention to detail and problem-solving skills, ensuring nothing falls through the cracks (e.g., badges printed, equipment tested).
• You are proactive and have good on-site execution, comfortable troubleshooting in real time during events.
• You have excellent organizational and time-management skills, with the ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• You have strong communication and interpersonal abilities.
• You are passionate about entrepreneurship and innovation and are familiar with the startup ecosystem.
• You are a team player, curious, empathetic, humble and eager to do your best to create a positive impact!
  
  

WORK ENVIRONMENT

• This role will require occasional travel and flexibility to work outside standard business hours during events.
  
  

THIS JOB IS NOT FOR YOU IF

• You prefer working in a highly structured, routine environment over a dynamic and fast-paced one.
• You don’t have a valid visa to travel in Europe.
• You are not eligible to sign a convention de stage.
• You are not available for a full-time 6 months internship.
• You can’t work in Paris (2 days per week on-site).
  
  

What We Offer

• Monthly gross salary per month from €1,100 to €1,400, according to our salary grid and according to the level of studies
• 6 months Internship starting in September
• A human-sized, international, impact-driven, open and supportive team, at the top of their game
• The opportunity to work on a wide variety of sectors and to build in-depth technical and business expertise in many different fields
• People-centered work environment allowing talents to be accountable for their scope, to develop and grow
• Year-round team-building activities
• Hybrid model (2 days per week on-site)
• Flexible working hours
• A very nice office space at Kwerk Madeleine (heart of Paris) with free access to sports and wellbeing classes (gym, meditation, boxing, yoga, pilates, conferences…)
• 55% of your public transportation pass reimbursed (above the legal minimum)
• Lunch vouchers with a face value of €8/worked day (Edenred)
• 10 days of paid leave
  
  

If your profile fits the job description, you will have 3 interviews:

• one interview with your future manager,
• one case study to be presented,
• followed by a cultural-fit and a coffee with your future peers to make sure you would align with our values and that you would enjoy working with your future colleagues!
  
  

The process usually takes around a month and we do our best to provide timely feedback to all candidates. Please bear with us!

Hello Tomorrow is committed to sustainable, equitable and inclusive economic growth. We welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If this vacancy interests you, we encourage you to apply without hesitation, even if you don’t meet all the criteria.

Niveau hiérarchique

• Niveau hiérarchique

  Stagiaire / Alternant

Type d’emploi

• Fonction

  Autre

Secteurs

• Secteurs

  Services et conseil en informatique

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