EMEA Executive Admin & Events Coordinator

FM; Paris; On-site; EUR 35,000 - 48,000; Full time

Job summary

FM Affiliated provides property insurance products and engineering solutions to valued clients through a network of broker partners. We seek an Executive Administrative Assistant to support the FM Affiliated EMEA team, reporting to the Regional Manager for FM Affiliated EMEA.

Responsibilities include organizing travel and events, processing submissions, managing expenses, maintaining dashboards, and handling confidential information with discretion.

Qualifications

• Minimum Bac+2 diploma or equivalent.
• Minimum 3 years of solid administrative experience.
• Excellent organizational, communication, teamwork and numeric skills.
• Capable of handling confidential information with great attention to detail.
• Full Microsoft Office literacy including Excel mastery.
• Fluency in French & English - written & oral. Other European languages would be a plus.

Responsibilities

• Organize appointments, travels and coordinate accommodation for the Regional Manager and other members of the FM Affiliated leadership team.
• Processing of prospects submissions for the region.
• Review and monitor expense reports for Regional Manager’s direct reports.
• Organize broker events (policy workshops or large market events) by collaborating with all European offices.
• Preparation/Review of documents/meeting notes or presentations for internal or external meetings and events.
• Collect and monitor relevant data for several key performance indicators.
• Regular update of dashboards, tracking tools and spreadsheets.
• General Administration duties.

Skills

Organizational skills

Communication skills

Teamwork

Numerical skills

MS Office proficient

Education

Bac+2 diploma or equivalent

Tools

Microsoft Office

Excel

Job description

FM Affiliated provides property insurance products and engineering solutions to valued clients through a network of broker partners. We seek an Executive Administrative Assistant to support the FM Affiliated EMEA team, reporting to the Regional Manager for FM Affiliated EMEA.

Responsibilities include organizing travel and events, processing submissions, managing expenses, maintaining dashboards, and handling confidential information with discretion.