EH063 - Personal Assistant - Paris

The CEO of a highly successful company is seeking a high performing and sophisticated personal assistant to support with coordinating her day-to-day logistics and activities, running errands, and ad-hoc projects. They should have great attention to detail and be able to prioritize multiple tasks and demands.

The candidate will be based in Paris but as this is an international company with a heavy and demanding calendar and frequent travel. The schedule is to be determined but the candidate should be flexible and have a 24 / 7 mentality. The candidate should also be driven, have a can do attitude, be proactive, and use good judgement.

Responsibilities

• Organize and manage personal matters including deliveries, pickups, and running errands
• Make and manage all personal appointments and restaurant reservations
• Travel with the CEO and organize advance travel logistics e.g., liaise with cars / transport to ensure smooth travel, set up CEO hotel room
• Assist with packing and preparing for trips
• Manage the Principal’s wardrobe day-to-day, ensuring that all clothes are steamed / pressed, and dry cleaned
• Coordinate personal travel and help arrange family travel, itinerary and dinners
• Styling: in person shopping, ordering and returning items, liaising with stylists
• Ensure the house is organized, groceries are stocked, weekly flowers are organized
• Organize catering
• Gifting

Qualifications

• The ideal candidate would have at least 5+ years of experience working as a Personal Assistant for a high profile individual
• It isn't a requirement but it would be a bonus if the candidate speaks French

Requirements

• The candidate should have excellent calendar management skills, and be able to coordinate complex executive meetings
• Manage multiple time zones and adjust schedules accordingly to accommodate any last-minute adjustments.
• Very tech-savvy with knowledge of online software including Google Suite, Microsoft and social media platforms
• The candidate should have an interest in and have experience with styling and fashion
• Be able to respond well to feedback and be a team player
• Be able to work independently when required
• Proactive problem-solver. Can think ahead, minimizing potential issues and identify ways to improve
• Is discreet and professional when handling confidential information
• Strong interest in sports, music, fashion, wellness and direct to consumer businesses

Salary and Benefits

• Generous salary (depending on experience)
• Annual bonus
• Relocation package
• NDA to be signed