Senior Executive Assistant - CEO Office

Meliore Foundation; Paris; À distance; EUR 40 000 - 60 000; Plein temps

Résumé du poste

The Meliore Foundation is seeking a Senior Executive Assistant to support the CEO Office in addressing climate change. This full-time role involves managing the CEO's portfolio, facilitating communication, and engaging with stakeholders in a dynamic environment. The ideal candidate will have proven experience, strong organizational skills, and a passion for the mission.

Qualifications

• Experience as an Executive Assistant or similar role.
• Strong skills in meeting coordination and stakeholder management.
• Ability to work independently under pressure.

Responsabilités

• Support the CEO’s work portfolio and manage priorities.
• Facilitate information flow and coordinate actions.
• Assist with strategic partner engagement and planning.

Connaissances

Project Management

Stakeholder Management

Organizational Skills

Communication

Problem Solving

Attention to Detail

Fluency in English

Outils

Zoom

Slack

Google Workspace

Description du poste

Join to apply for the Senior Executive Assistant - CEO Office role at Meliore Foundation

We're seeking an innovative and experienced Senior Executive Assistant with a unique skill set to play a key role in addressing climate change.

Your main responsibility will be to support the CEO Office of the Meliore Foundation, working closely with the Chief of Staff.

If you thrive in enabling senior leaders in a dynamic, strategic environment where your exceptional organizational and project management skills can drive meaningful change, we encourage you to apply!

How you'll contribute

1. Support the CEO Portfolio
   • Coordinate the CEO’s work portfolio, develop systems, and implement processes to manage priorities and workload, including action point tracking
   • Assist the CEO and Chief of Staff with research, content creation, and stakeholder outreach, including preparing briefing materials
   • Engage with staff and partners to track priorities and incorporate them into the CEO’s strategic plan
   • Manage the CEO Office’s emails, prioritize and draft responses as needed
   • Manage the CEO’s calendar and logistics, including scheduling across time zones
2. Communication and Coordination
   • Facilitate information flow within the organization, structure knowledge sharing, and coordinate actions
   • Collaborate with the Governance team on board requests
   • Support engagement with other programs
3. Funder Engagement
   • Assist with strategic partner engagement and planning, working with the Philanthropic Partnerships Team
   • Handle logistics and administration of funder interactions
4. Program and Internal Communications
   • Support program management and internal communications efforts
5. Administration
   • Manage the CEO’s administrative tasks, including international travel, expenses, and budgets
   • Provide support for projects, working groups, and events
   • Perform other duties as assigned

Our ideal candidate has

• A genuine interest in the mission of the Meliore Foundation and climate change action
• Proven experience in a similar role, with strong skills in meeting coordination and stakeholder management
• Excellent planning, project management, and prioritization skills
• Ability to work independently under pressure, with proactive problem-solving skills
• Ability to translate strategy into actionable tasks
• Attention to detail, reliability, and proficiency with tools like Zoom, Slack, and Google Workspace
• Fluency in English; additional languages are a plus
• High-quality writing skills and discretion with sensitive information
• Adaptability to a fast-paced, global, remote work environment

We offer a full-time, 12-month position with potential renewal, working remotely within Belgium, France, Germany, Netherlands, Spain, or the UK. Join a diverse, passionate team committed to making a difference.