Receptionist

JR France; Palaiseau; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A leading company in commercial real estate services is seeking a Facilities Coordinator to oversee operations and maintenance of their assigned facility. The role involves ensuring excellent customer service and compliance with health and safety regulations, while managing administrative tasks and supporting clients across the EMEA region.

Qualifications

• Previous office experience required.
• Fluent in English and French.

Responsabilités

• Responsible for overall operations and maintenance of the facility.
• Manage invoices, document management, and room bookings.
• Support clients and manage shipping.

Connaissances

Communication

Organisational Skills

Crisis Management

Formation

Office Experience

Description du poste

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Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing start-ups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. To learn more, visit nmrk.com or follow @newmark

JOB DESCRIPTION / PURPOSE:

Responsible for the overall operations and maintenance of the assigned facility ensuring excellent customer service to building occupiers at all times whilst ensuring full compliance with local and national Environmental, Health & Safety legislation.

ESSENTIAL DUTIES:

• Office Management
• Raise, approve invoices, and chase payments
• Lease contract support
• Document, file and contract management
• Manage receptionist and cover as needed
• Remote management and support for other clients locations within the EMEA region
• Administrative Tasks
• Manage room bookings and meeting support
• Create, maintain and manager staff ID Cards
• Support clients with parking
• Sort, organise mail (including for locations in France)
• Manage shipping and coordinate fleet management
• Support with laptop and telephones, including collection of old laptops
• Any other tasks delegated by Facilities Coordinator

Skills, Education and Experience:

• Previous office experience
• Fluent in written and verbal English and French
• Excellent communication, written and organisational skills
• Strong ability to handle multiple tasks,
• Must possess ability to act competently in a crisis situation while maintaining a calm and professional manner
• Ability to be cooperative with other employees to ensure a smooth running, effective office operation