EXECUTIVE ASSISTANT & OFFICE COORDINATOR (W/M)

JR France; Paris; Hybride; EUR 50 000 - 58 000; Plein temps

Résumé du poste

A leading company in financial infrastructure is looking for an Executive Assistant & Office Coordinator in Paris. This hybrid role involves supporting leadership, managing office operations, and contributing to workplace culture. Ideal candidates will have significant experience in high-performing environments, fluency in English and French, and expertise with various administrative tools. The role offers room for growth and a dynamic work environment.

Prestations

Meal vouchers

Health insurance

Public transport reimbursement

Remote work allowance

Equipment provided

Qualifications

• 5+ years experience as EA/OM in a startup or high-performing environment.
• Full fluency in English (C1+) and French.

Responsabilités

• Undertake administrative tasks and ensure smooth monthly closing.
• Manage travel arrangements and support HR tasks.

Connaissances

English

French

Multitasking

Prioritization

Discretion

Formation

Bachelor's degree

Outils

Google Workspace

Slack

Notion

Pennylane

Qonto

Payfit

AGICAP

Description du poste

EXECUTIVE ASSISTANT & OFFICE COORDINATOR (W/M), Paris

Client:

Formance

Location:

Paris, France

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

905443831583447449632761

Job Views:

2

Posted:

15.05.2025

Expiry Date:

29.06.2025

Job Description:

Formance is seeking an Executive Assistant & Office Manager to support our Chief of Staff and HR Manager in a fast-paced, high-performance environment. You’ll be the operational backbone supporting leadership and helping scale the company. This hybrid role combines executive support, administrative coordination, and office management, with room to grow based on your strengths.

At Formance, we see the office as the heart of our team culture — fostering collaboration, energy, and belonging. As Office Manager, you'll shape this environment while supporting a hybrid setup that balances flexibility and connection.

What you'll do:

1. Executive Assistant role:

• Undertake administrative and back-office tasks (URSSAF, DGIP, OPCO, insurance, Visa requests, etc.)
• Ensure smooth monthly closing with pre-accounting (Pennylane, Qonto, AGICAP)
• Prepare invoices and oversee supplier payments
• Gather information for strategic documents, reports, presentations, and support the Chief of Staff
• Organise company events in France and abroad
• Manage travel arrangements for executives and employees
• Support HR tasks such as onboarding and offboarding (Payfit)
• Help structure internal processes (Drive, Notion)

Office Management:

• Oversee office operations in Paris, Lyon, and NYC
• Coordinate with HR, operations, and suppliers
• Act as liaison with the executive committee
• Contribute to internal events and workplace culture

This role is evolving and can expand based on your skills, initiative, and interests.

Who you are:

Must-haves:

• Bachelor’s degree (or higher) and 5+ years experience as EA/OM in a startup, scale-up, or high-performing environment (tech, finance, consulting)
• Full fluency in English (C1+) and French
• Deep familiarity with tools like Google Workspace, Slack, Notion, Pennylane, Qonto, Payfit, AGICAP
• Solid financial & HR admin capabilities
• Proven ability to multitask, prioritize, and handle sensitive info with discretion

Traits Sought:

• Hyper-organized and detail-obsessed
• Strong ability to prioritize and meet deadlines
• Proactive, autonomous, and solution-oriented

Benefits:

• €50,000/year
• Meal vouchers: €10/day, with €5.50 covered by Formance (optional)
• Health insurance: Full coverage by Formance (Alan Blue plan)
• Public transport: 50% reimbursed
• Remote work allowance: €50/month + €500 setup bonus
• Equipment: Latest MacBook Air or equivalent

About Formance:

Formance is building next-generation financial infrastructure — open-source, developer-first, powering fintech products. We serve enterprise clients worldwide, built on a global native platform, and backed by top-tier investors. We are a post-Series A company based in the US and France, with rapid growth and offices in Paris, Lyon, and soon New York City.

Please note: If you are not a passport holder of the country for the vacancy, you might need a work permit. Check our Blog for more information.

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