Executive Assistant and Office Manager

Apera Asset Management; Paris; Sur place; EUR 35 000 - 60 000; Plein temps

Résumé du poste

An established industry player is seeking a proactive Executive Assistant to support partners with a variety of administrative and organizational tasks. This role involves managing calendars, coordinating travel, and organizing client events, ensuring smooth operations within a dynamic environment. The ideal candidate will possess excellent bilingual communication skills and a structured working style. Join a vibrant team that values discretion and reliability, while enjoying a competitive compensation package and generous benefits. This is an exciting opportunity to contribute to a forward-thinking company in the financial sector.

Prestations

Competitive compensation package

Private healthcare

Insurance cover

30 days annual leave

Gym membership reimbursement

Qualifications

• At least 3 years of professional experience in a similar role.
• Confident use of MS Office and bilingual in French and English.

Responsabilités

• Support partners with administrative and organizational tasks.
• Manage independent calendar and travel arrangements.
• Organize client and team events.

Connaissances

MS Office

Bilingual (French and English)

Organizational Skills

Communication Skills

Time Management

Formation

Commercial Training or Comparable Qualification

Description du poste

Apera Asset Management (“Apera”) is a leading pan-European mid-market private debt investor with >

3.4bn of AUM with offices in London, Munich, Paris and Luxembourg. Apera’s Private Debt strategy focuses on senior secured financings in the UK, Ireland, German-speaking Europe (DACH), the Nordic region, France and Benelux. Target investments range from €10 million to €100 million with emphasis on providing capital solutions to strong businesses which demonstrate downside resilience, competitive market positioning and attractive growth prospects.

Job description :

Executive Assistant Responsibilities :

• Supporting partners with administrative and organisational tasks
• Independent calendar management, including scheduling and coordination, including meetings, lunch appointments, video calls, and business trips
• Travel management, including booking and travel expense accounting
• Coordination and organisation of client events and team events (e.g. team offsites)
• Participation in internal projects and independent special tasks (e.g. organising a social day or Christmas cards and gift campaigns)

Office Manager Duties :

Professional reception and support of guests, business partners, and customers

Organisation of conference rooms, including catering and technical preparation

Preparation of documents for meetings and presentations

Processing incoming and outgoing mail and parcel logistics

Filing of invoices and receipts

Housekeeping

Company website admin, management and photography

Contact and coordination of external service providers (French / English)

Ordering office supplies, beverages, and general purchases

Manage team celebrations – arranging gifts and cards for events e.g., birthdays and engagements

Qualifications :

Completed commercial training or comparable qualification

At least 3 years of professional experience in a similar role

Confident use of MS Office

Very good written and spoken French and English skills

Independent, structured, and proactive working style

Friendly demeanour and team spirit

Discretion, reliability, and a good sense of people

Benefits :

Competitive compensation package

Private healthcare

Insurance cover

30 days annual leave

Gym membership reimbursement