Assistant(e) de Direction F / H)

HBS; Boulogne-Billancourt; Hybride; EUR 35 000 - 50 000; Plein temps

Résumé du poste

HBS recherche un coordinateur de division pour gérer les outils et les sujets administratifs, tout en soutenant la direction dans un environnement dynamique. Le candidat idéal aura 2 à 5 ans d'expérience en assistance exécutive, avec des compétences organisationnelles solides et une maîtrise professionnelle du français et de l'anglais.

Qualifications

• 2-5 ans d'expérience en assistance exécutive ou coordination administrative.
• Capacité proactive en gestion de calendrier.
• Adaptabilité et orientation service client.

Responsabilités

• Gérer les processus et la communication avec les départements.
• Superviser la planification de la main-d'œuvre et les délais de projet.
• Assister les nouveaux membres de l'équipe et superviser l'intégration.

Connaissances

Compétences organisationnelles

Compétences en reporting

Orientation service client

Description du poste

Job Description: Division Coordinator

Manage tools and administrative topics for a division, oversee management calendars, and communicate fluently in French and English.

Contract type: Fixed Term - Until August 2026

Location: Boulogne, France with a hybrid work setup

This position requires professional proficiency in both English and French.

How to apply? Use "Apply via" - "Candidature Simplifiée".

What is HBS?

Host Broadcast Services (HBS) is involved in producing major sporting events like FIFA World Cup 26, FIFA Women's World Cup 2027, and Men's Rugby World Cup 2027 Australia. We are the behind-the-scenes team bringing these events to global audiences.

Why join our Production Department?

Be part of the team that delivers world-class sporting events to millions of viewers. Our department is the heart of HBS, ensuring everything runs smoothly behind the scenes.

Your Role as Division Coordinator

Provide executive support to senior management, ensuring efficient operations across corporate functions while maintaining key processes and systems. Work in a dynamic environment where your organizational skills will support the leadership in delivering incredible events.

Your Responsibilities

Process Management & Reporting

• Implement and monitor departmental processes
• Coordinate communication with HR, IT, Legal, Logistics, and PMO
• Generate reports on activities, resources, and projects
• Oversee workforce planning and project timelines
• Monitor forecasting tools and resource issues

Internal Systems & Tools Management

• Manage internal tools like People Allocation and Cruise
• Maintain up-to-date staff and project information
• Support SharePoint spaces and home office policies

Staff Support & Onboarding

• Assist new team members and oversee onboarding
• Ensure access to necessary tools and information

Executive Support & Calendar Management

• Coordinate communication between senior management and the organization
• Manage calendars and prepare for meetings and seminars
• Track and document department meetings and action points

Ideal Candidate Profile

If you have:

• 2-5 years of experience in executive assistance or administrative coordination
• Strong organizational and reporting skills
• Proactive calendar management ability
• Customer service orientation and adaptability