Receptionist

JR France; Paris; Sur place; EUR 35 000 - 45 000; Plein temps

Résumé du poste

A leading company in commercial real estate services is seeking a Facilities Coordinator in Paris. The role involves managing operations and ensuring excellent customer service while complying with health and safety regulations. The ideal candidate will possess strong communication skills and the ability to multitask effectively in a dynamic environment.

Qualifications

• Fluent in written and verbal English and French.
• Excellent communication and organisational skills.

Responsabilités

• Manage overall operations and maintenance of the assigned facility.
• Handle office management tasks and support clients with parking.
• Assist with administrative tasks and manage room bookings.

Connaissances

Communication

Organisational Skills

Crisis Management

Multitasking

Formation

Office Experience

Description du poste

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Newmark Group, Inc., together with its subsidiaries (“Newmark”), is a world leader in commercial real estate services, with a comprehensive suite of investor/owner and occupier services and products. Our integrated platform seamlessly powers every phase of owning or occupying a property. Our services are tailored to every type of client, from owners to occupiers, investors to founders, growing start-ups to leading companies. Harnessing the power of data, technology, and industry expertise, we bring ingenuity to every exchange, and imagination to every space. To learn more, visit nmrk.com or follow @newmark

JOB DESCRIPTION / PURPOSE:

Responsible for the overall operations and maintenance of the assigned facility, ensuring excellent customer service to building occupiers at all times whilst ensuring full compliance with local and national Environmental, Health & Safety legislation.

ESSENTIAL DUTIES:

• Office Management
• Raise, approve invoices, and chase payments
• Lease contract support
• Document, file, and manage contracts
• Manage receptionist and cover as needed
• Remote management and support for other client locations within the EMEA region
• Administrative Tasks
• Manage room bookings and meeting support
• Create, maintain, and manage staff ID Cards
• Support clients with parking
• Sort, organise mail (including for locations in France)
• Manage shipping and coordinate fleet management
• Support with laptops and telephones, including collection of old laptops
• Assist with other tasks delegated by the Facilities Coordinator

Skills, Education and Experience:

• Previous office experience
• Fluent in written and verbal English and French
• Excellent communication, written, and organisational skills
• Strong ability to handle multiple tasks
• Ability to act competently in crisis situations while maintaining a calm and professional manner
• Cooperative attitude to ensure smooth and effective office operations