Deputy Residence Manager (FRA25.244)

Foreign, Commonwealth & Development Office; Paris; Sur place; EUR 100 000 - 125 000; Plein temps

Résumé du poste

A diplomatic service in Paris is seeking a Deputy Residence Manager to oversee high-level events and manage guest relations. The ideal candidate will have strong event management skills, be bilingual in English and French, and possess exceptional organisational abilities. This role requires flexibility and the capacity to handle sensitive information. A full-time position with a gross monthly salary of €4,698 is offered.

Qualifications

• Minimum 3 years’ experience in events management, ideally in a diplomatic setting.
• Ability to work under pressure and manage multiple priorities.
• Flexibility to work non-standard hours including evenings and weekends.

Responsabilités

• Oversee planning and execution of high-level events.
• Manage guest lists and invitations.
• Ensure compliance with Residence protocols.

Connaissances

Event management

Interpersonal skills

Time management

Proficiency in Microsoft Office

Discretion and professionalism

Formation

C1 level in English and French

Outils

Microsoft Teams

Outlook

Excel

Description du poste

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require. Job Category Foreign, Commonwealth and Development Office (Residence and Support Staff) Job Subcategory Protocol, Visits and Events Job Description (Roles and Responsibilities)

The Deputy Residence Manager plays a pivotal role in the successful delivery of approximately 500 high-level events annually at the Ambassador’s Residence, welcoming over 18,000 guests. Reporting to the Residence Manager and working in close coordination with the Public Diplomacy team and the Private Office, the Deputy is responsible for overseeing the planning and execution of all Residence events. This includes official functions hosted by the Ambassador, Embassy-wide engagements, and externally sponsored events that promote British interests. The role also includes line management of the Residence Events Officer, ensuring that all events are delivered with precision, professionalism, and in alignment with the UK’s diplomatic objectives.

Key responsibilities :

Event Coordination & Delivery :

• Manage all aspects of the Ambassador’s official entertainment :
• Compile and centralise guest lists
• Draft and issue invitations via email and phone
• Track RSVPs and prepare guest lists for security
• Create table plans and print menus
• Attend events as required
• Draft event briefings for the Ambassador when necessary
• Oversee externally sponsored events : Liaising with organisers to ensure timely planning and compliance with Residence protocolsEnsuring contracts and insurance documents are filedConfirming catering numbers and costs in a timely fashionBrief the Ambassador and spouse as needed
• Support the Ambassador’s spouse with official engagements and respond to general protocol enquiries

Contact & Guest List Management :

Collaborate with the Ambassador’s Private Secretary to : Maintain and update contact lists on MS TeamsCreate guest lists and monitor responsesEnsure accuracy of all contact data

Internal Communication & Coordination :

Maintain a comprehensive record of upcoming events on the Residence MS Teams channel

Communicate evolving event details (e.g. guest numbers, format, logistics, dietary needs)

Produce event briefs for complex or high-profile events

Coordinate with the security team for events exceeding 50 guests

Ensure the Events and Residence MS Teams channel is up to date with : Templates, guidelines, pricing, organograms, and bidding formsManage the Residence calendar and ensure alignment with the Ambassador and DHM’s schedules

Event Planning & Oversight :

Lead the Events Committee process : In collaboration with the Events' officer, request and compile event bidsCommunicate decisions and follow-up with lead officersCoordinate event logistics with Embassy teams and share best practicesOversee the rolling programme of house tours delivered by the Events Officer

Team Leadership :

Line-manage the Residence Events Officer : provide guidance, build capacity, and support professional development

Financial & Administrative Support :

Assist the Residence Manager with : Event reconciliation, including invoice payments and monthly journalsIssue invoices for PAG and income-generating events in collaboration with the accounts team

Provide cover for the Residence Manager as needed and support during official Ministerial and Royal visits.

Essential qualifications, skills and experience

Essential on arrival :

Full professional proficiency in English and French (written and spoken, minimum of C1 level for CEFR framework

Minimum 3 years’ experience in events management, ideally in a high-profile or diplomatic setting.

Exceptional organisational and time management skills, with the ability to manage multiple priorities under pressure.

Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, SharePoint, and Microsoft Teams.

High level of discretion, integrity, and professionalism, particularly when handling sensitive information and high-level guests.

Strong interpersonal and teamwork skills, with the ability to work effectively and supportively with colleagues across departments.

Flexibility and commitment to working non-standard hours, including regular evenings, some early mornings, and occasional weekends in support of Residence events.

Required behaviours Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Seeing the Big Picture, Working Together Application deadline 17 August 2025 Grade Executive Officer (EO) Type of Position Full-time, Permanent Working hours per week 35 hours / week Region Europe, Eastern Europe & Central Asia Country / Territory France Location (City) Paris Type of Post British Embassy Number of vacancies 1 Salary Currency EUR Salary 4698 Gross monthly Type of Salary monthly Start Date 1 October 2025 Other benefits and conditions of employment

Please be informed this is an Internal only campaign : run at Post level, open to Country Based Staff employees and interns currently employed in the Post where the vacancy exists, spouses / partners of all UK-based staff (including PAGs) in Post.

This is a full-time, permanent position, of 35 working hours per week.

All appointments are subject to professional background checks and satisfactory security clearance. The successful applicant will be required to provide a copy of his / her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained onlineat), two written proofs of address (utility invoices and / or bank statements) and two references.

Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCDO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.

Your application will only be considered if you follow the guidance below :

Your application must be sent in English only.

Your application must clearly indicate all nationalities you hold.

The successful candidate will be subject to a professional background check and security clearance.

Visa / work permit requirements : Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.The British Embassy does not sponsor applications for work permits.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Start date is only indicative and is subject to security clearance and reference checks. The potential start date is flexible and will be discussed once candidate is security cleared.

Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.