Contract Support Assistant (CSA)

Xmstart; Chantilly; On-site; EUR 38,000 - 51,000; Full time

Job summary

XMSTART is seeking an entry-level full-time Contract Support Assistant to join our team in Chantilly, VA on-site. You will support contractual administration, assist a Government Contracting Officer, and help manage documentation, invoicing, and reporting.

Ideal candidates have 0–2 years in government contracting, are highly organized, detail-oriented, and quick to learn new processes. A Bachelor’s Degree is preferred but not required.

Qualifications

• 0-2 years of experience in government contracting.
• Highly organized with the ability to manage multiple tasks and priorities effectively.
• Strong attention to detail, ensuring accuracy and thoroughness in all aspects of work.
• Quick learner with the ability to adapt to new processes, technologies, and responsibilities efficiently.

Responsibilities

• The Contract Support Assistant shall perform a range of contract administrative functions leading to compliant and responsive contract awards, modifications, invoicing, and other actions, including day-to-day office management support.
• Provide direct support to a Government Contracting Officer (CO) in execution of their duties and responsibilities
• Provide contracting assistance to technical personnel involved in development of statement of work or data deliverable requirements
• Draft contracts and contract modifications in the Government’s contracting application
• Prepare minor contract modifications and associated supporting documentation for actions such as funding, award fee, period of performance extension, and administrative modifications
• Enter contractual information into the Government’s contracting application, as required
• Monitor and evaluate contractor performance for compliance with contract terms/conditions and ensure timely submission of contract deliverables
• Review completed official contract files to determine all contractual actions are satisfied
• General office management support, such as logistical support, document generation and review for content and format, filing, files maintenance, photocopying, scheduling meetings/rooms, and calendar management
• Maintain hardcopy original contract files, conformed copy, and electronic copy withing the Government’s contracting application
• Distribute contract documents to internal and external parties
• Maintain office files within the Windows environment
• Organize and make compliant all contract e-folders
• Assist with invoice processing
• Send daily emails to Government personnel for pending invoices
• Organize and track Government certifications and transcripts
• Coordinate Award Fee briefings
• Develop tracking systems for action items and other areas as necessary
• Prepare reports as directed by the CO, Team Chief, or Senior CO
• Generate contract reports
• Draft closeout documents
• Prepare and submit expired contracts into the contract close-out process

Skills

Highly organized

Attention to detail

Fast learner

Education

Bachelor's Degree (preferred, not required)

Job description

XMSTART is looking to add an entry level full-time Contract Support Assistant to our team, in Chantilly, VA. This position is 100% onsite.

Responsibilities:

• The Contract Support Assistant shall perform a range of contract administrative functions leading to compliant and responsive contract awards, modifications, invoicing, and other actions, including day-to-day office management support.
• Provide direct support to a Government Contracting Officer (CO) in execution of their duties and responsibilities
• Provide contracting assistance to technical personnel involved in development of statement of work or data deliverable requirements
• Draft contracts and contract modifications in the Government’s contracting application
• Prepare minor contract modifications and associated supporting documentation for actions such as funding, award fee, period of performance extension, and administrative modifications
• Enter contractual information into the Government’s contracting application, as required
• Monitor and evaluate contractor performance for compliance with contract terms/conditions and ensure timely submission of contract deliverables
• Review completed official contract files to determine all contractual actions are satisfied
• General office management support, such as logistical support, document generation and review for content and format, filing, files maintenance, photocopying, scheduling meetings/rooms, and calendar management
• Maintain hardcopy original contract files, conformed copy, and electronic copy withing the Government’s contracting application
• Distribute contract documents to internal and external parties
• Maintain office files within the Windows environment
• Organize and make compliant all contract e-folders
• Assist with invoice processing
• Send daily emails to Government personnel for pending invoices
• Organize and track Government certifications and transcripts
• Coordinate Award Fee briefings
• Develop tracking systems for action items and other areas as necessary
• Prepare reports as directed by the CO, Team Chief, or Senior CO
• Generate contract reports
• Draft closeout documents
• Prepare and submit expired contracts into the contract close-out process

Qualifications:

• 0-2 years of experience in government contracting
• Highly organized with the ability to manage multiple tasks and priorities effectively.
• Strong attention to detail, ensuring accuracy and thoroughness in all aspects of work.
• Quick learner with the ability to adapt to new processes, technologies, and responsibilities efficiently.

Education:

• Bachelor's Degree (preferred, but not required)

Security Clearance Requirements:

• Active Top Secret/SCI with CI Polygraph required.