Contract Admnistrator

Airswift is currently looking for a Contracts Administrator to work with our client, an oil and gas operator.

Starting date: May 2025
Project: Galaxie Biojet Project
Duration: 12 months
Location: Grandpuits Refinery (77), France

MISSION
Ongoing RC Transformation project on the GrandPuits refinery in construction phase
- Site contracts administration in an EPCm scheme context
- General Transversal coordination
NB. minimum 15 years in EPC/EPCm type contracts administration including at least 5 years for onshore O&G industrial projects.

ACTIVITIES
During the GALAXIE BIOJET project execution on Grandpuits platform, the Contract Engineer will be responsible for the contracts administration and associated performance of the following tasks (not exhaustive list):

• Preparation and issuance of Minutes of Meeting (MoM) with Construction Contractors.
• Manage the administration of the Construction Contracts, supervise the filing of the various Construction Contracts correspondence, prepare answers to any Construction Contractor’s correspondence as requested by Contract Manager / Project Manager.
• Analyze and check the contractual validity of all the justifying documents provided by the Constructions Contractors with their Variation Requests/Variation Proposals, for any extra works or claims.
• Negotiate Construction Contractors’ requests for compensation of extra costs presumably suffered by Construction Contractors, prepare claims defense strategies & related documents and settle the claims.
• Prepare the amendments/Variations to the Construction Contracts for Contract Manager / Project Manager’s approval.
• Preparation and update on a weekly basis of the Variations Log for all Construction Contractors.
• Prepare any Notices of Default (Letters) for misperformance or non-performance of the works by Construction Contractors for approval by Contract Manager / Project Manager.
• Notify the Construction Contractors of the application of the Liquidated Damages (LDs), when instructed by the project management.
• Review the pro-forma invoices and allow their formal issuance to COMPANY accounting department when the Construction Contractors have successfully achieved their contractual payment milestones.
• Preparation and update on a weekly basis of the invoices Log for all Construction Contractors.
• Prepare MoMs for the various meetings under the scope of responsibilities of Contract Administrator and attend other project execution meetings.
• Administrative and financial closure of the Construction Contracts when the Provisional Acceptance of the works is achieved.
• Store the Contract administration documents in the specific and dedicated area of the project sharepoint.

SKILLS

• Ability to influence & manage in transversal Expert
• Claim Management Expert
• Communication, influencing and networking skills Expert
• Ability to work with complexity and challenging stakeholders Expert
• Sharing of information/lessons learnt and communication skills Confirmed
• Onshore O&G Projects Expert
• Refinery and Chemical Business Context Confirmed
• English Expert
• Ability to manage heavy workload in a fast-paced environment Expert
• Knowledge of project phases including some experience as package contract engineers Expert
• EPC contract professional (15 years dedicated to Projects) Expert
• French Expert
• Contract preparation, CFT, negotiation, administration Expert