Chief of Staff and Strategy, YCBA

Yale Center for British Art; Oloron-Sainte-Marie; Sur place; USD 60 000 - 100 000; Plein temps

Résumé du poste

An established industry player seeks a Chief of Staff and Strategy to drive strategic initiatives and optimize workflows. This pivotal role involves advising the Director, managing high-level projects, and ensuring effective communication across departments. The ideal candidate will possess a Master’s degree and extensive experience in executive support within complex organizations. Join a dynamic team where your contributions will shape the future of the institution and align with broader strategic goals. This position offers a unique opportunity to influence decision-making at the highest level, making a significant impact in the art and education sectors.

Qualifications

• Master’s degree in a relevant field with 8+ years in executive strategy.
• Exceptional research and analytical skills for informed decision-making.

Responsabilités

• Serve as primary advisor to the Director, executing strategic initiatives.
• Lead and coordinate critical projects within the Director’s Office.

Connaissances

Strategic Planning

Project Management

Research and Analysis

Communication Skills

Confidentiality Management

Organizational Skills

Formation

Master’s Degree

Outils

Microsoft Office Suite

Description du poste

26-Mar-2025

Chief of Staff and Strategy, YCBA

Yale Center for British Art - Director's Office

94155BR

University Job Title

YCBA Chief of Staff and Strategy

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (P6)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

1080 Chapel Street

New Haven, CT 06510

Work Model

On-site

Position Focus

Reporting to the Paul Mellon Director of the YCBA, this role serves as a key advisor and strategic partner, responsible for executing the Director’s vision, managing high-level projects, and overseeing critical functions within the Director’s Office.

This position ensures effective coordination, communication, and execution of priorities across the Director’s Office while facilitating institutional alignment with Yale’s broader strategic initiatives. The Chief of Staff and Strategy plays a pivotal role in ensuring that the Director’s agenda is implemented efficiently and effectively by managing executive priorities, overseeing strategic initiatives, and optimizing workflow within the Director’s team.

• This search will be run by a search firm, Claremont Search.
  
  

Essential Duties

Advising and Executing the Director’s Vision & Office of the Director Oversight Execution of Director’s Strategic Vision: Serve as a primary advisor to the Director, ensuring strategic initiatives, priorities, and executive projects are effectively executed. Director’s Office Oversight: Supervise an administrative team ens uring smooth daily operations, seamless execution of priorities, and high-functioning administrative support. Strategic Planning & Workflow Optimization: Ensure the Director’s Office operates efficiently by managing priorities, coordinating cross-functional efforts, and optimizing internal workflows. High-Level Research & Analysis: Conduct research on academic, operational, and policy matters to inform the Director’s decision-making and provide data-driven recommendations. Institutional Alignment: Ensure the Director’s strategic goals are implemented across departments, working closely with the leadership team and external stakeholders. Meeting Preparation & Briefing Management: Develop executive briefings, agendas, talking points, and strategy documents for the Director, ensuring well-informed and effective leadership engagement. Confidential Management of Executive Issues: Handle sensitive strategic matters, advising the Director on complex institutional challenges with discretion and professionalism. Strategic Project Leadership & Institutional Coordination High-Level Project Oversight: Lead and coordinate critical projects within the Director’s Office, ensuring they align with museum priorities and strategic goals. Operational Efficiency & Strategic Implementation: Identify opportunities to enhance effectiveness within the YCBA, streamline processes, and improve organizational impact. Institutional Coordination & Cross-Functional Alignment: Ensure the Director’s Office is effectively coordinating across leadership teams and administrative units to execute institutional priorities. Issue Management: Support the Director’s response to emerging challenges, ensuring preparedness, clear communication, and strategic resolution. Stakeholder Engagement & High-Level Communications Primary Liaison to Internal & External Stakeholders: Serve as the primary point of contact and ambassador for the Director’s Office, facilitating high-level engagement across the university including the President’s Office, Provost’s Office, Development Office, Facilities Office, deans’ offices, chairs of departments, and directors of museums, galleries, and centers. Strategic Communications & Messaging: Work with the YCBA Communications Team to shape executive messaging, public statements, and institutional reports that reflect the Director’s vision. Leadership Team Coordination: Ensure alignment between the Director’s Office and leadership teams, facilitating regular strategy meetings and timely follow through on projects and initiatives. University-Wide Representation: Represent YCBA and the Director’s Office at Yale-wide meetings, ensuring the YCBA’s interests are well-positioned in broader university discussions.

Required Education And Experience

Master’s degree in a relevant field. Minimum of 8 years of experience in executive strategy, project management, and leadership support in an academic or complex organizational setting. Demonstrated ability to implement and manage high-level institutional initiatives with cross-functional teams. Exceptional research, analytical, and problem-solving skills with the ability to synthesize complex information into actionable insights. Outstanding communication and executive advisory skills, with experience developing briefings, reports, and presentations for senior leadership. Ability to manage confidential and high-stakes matters with professionalism, discretion, and sound judgment.

Required Skill/Ability 1

Ability to prioritize work, handle complex and multiple work assignments, achieve high quality work outcomes, meet deadlines, and effectively solve problems independently as well as part of a team. Ability to regularly exercise good judgment and initiative on non-routine matters. Ability to be resourceful and proactive.

Required Skill/Ability 2

Strong organizational skills and attention to detail. Enjoys problem solving, project and detail work, and can always remain composed and professional. Enjoys working in a team and independently.

Required Skill/Ability 3

Ability to maintain confidentiality and deal in a sensitive manner with diverse groups of people with matters requiring a high level of discretion. Excellent attendance and reliability; strong interpersonal skills; helpful and facilitative attitude.

Required Skill/Ability 4

Demonstrated Project management experience and skills.

Preferred Education, Experience And Skills

Proven experience in a Chief of Staff or similar executive support role within a higher education, art gallery or art institution. Demonstrated experience working directly with Directors, provosts, or senior university administrators to implement strategic priorities.

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus

Chief of Staff and Strategy, YCBA | Yale University