CDI - Personal Assistant

TN France; Paris; Sur place; EUR 35 000 - 55 000; Plein temps

Résumé du poste

Join a forward-thinking company as a Personal Assistant to a Management Committee Member. This exciting role involves providing comprehensive administrative support, organizing complex meetings, and managing travel arrangements in a dynamic international environment. You will play a crucial role in ensuring the smooth operation of the executive team while contributing to the department's cohesion. With a strong emphasis on discretion and excellent communication skills, you'll thrive in a diverse workplace that values individual differences and promotes a culture of collaboration. If you're organized, proactive, and ready to make an impact, this opportunity is for you.

Qualifications

• Previous experience as a Personal Assistant at Senior Executive Level.
• Strong organizational and planning skills with a rigorous approach.

Responsabilités

• Provide administrative support to the Management Committee Member.
• Organize complex meetings and travel arrangements.
• Manage department logistics and organize events.

Connaissances

Organizational Skills

Time Management

MS Office Proficiency

Fluency in French

Fluency in English

Interpersonal Skills

Discretion and Confidentiality

Adaptability

Proactive Attitude

Outils

MS Office

Description du poste

The headquarters of the AXA Group (GIE AXA) brings together our corporate activities. It provides guidance and support to subsidiaries around the world, to ensure the coordination and monitoring of the Group's global strategy, the application of its standards, the consistency of commercial approaches, and the sharing of best practices. The headquarters gathers approximately 1000 employees and is distinguished by its strong international culture (45 nationalities), which makes it a rich and stimulating place to work.

Within the Group, you will join the Group Chief Strategy Officer & Head of IR as a Personal Assistant to a Management Committee Member (MC).

Your job and daily missions:

1. Provide administrative support to the MC Member:
   • Organize and schedule complex meetings and appointments
   • Book travel and arrangements
   • Perform multifaceted general office support: time-off, purchases, expense accounts
   • Collaborate with other executive and administrative assistants throughout the organization to ensure smooth execution and high-quality service
2. Support the Deputy Head of Strategy:
   • Organize and schedule complex meetings and appointments
   • Book travel and other arrangements
3. Support the teams and contribute to the department’s cohesion:
   • Organize employee arrivals and departures
   • Manage supply & software requests
   • Plan travel arrangements, ensure accuracy of expense accounts, schedule meetings
   • Track and monitor the team’s holidays and leaves of absence
   • Manage department logistics (maintaining a sufficient stock of supplies & computer equipment & their inventory)
   • Organize department events and celebrations
4. Additional tasks may include:
   • Producing day-to-day documents and reports (dashboards, monitoring data, budget control, etc.)
   • Attending meetings and writing minutes
   • Performing other duties as assigned

Your Profile

Let’s talk about you:

1. Background and experience: Previous successful experience as a Personal Assistant at Senior Executive Level in an international environment
2. Technical and professional skills: Experience managing complex diaries and travel arrangements; rigorous, strong organizational and planning skills; excellent time management; proficiency in MS Office (Word, Excel, PowerPoint, Outlook); fluent in French and English (written and oral)
3. Soft skills and competencies: Highly discreet and confidential; excellent interpersonal skills; effective communication; team player; adaptable; solutions-oriented; proactive; able to multi-task; curious mindset

About AXA

Our purpose at AXA? Every day, we act together for human progress by protecting what matters. A mission that brings a smile and motivates us to get up in the morning!

As a global leader in insurance, AXA has 145,000 employees and contributors committed daily to our clients, operating in 51 countries with over 90 million customers worldwide. As a responsible corporate citizen, AXA is dedicated to societal and environmental causes. We promote an inclusive policy to recognize and value individual differences. Does this resonate with you? Then come change the world with us!

About our entity

The AXA Group headquarters is based in La Défense (Tour Majunga) and houses the Group’s corporate activities. It is characterized by a strong international culture.