CDD // Short Term Assignment - Brand Partnership Assistant (F/H/X)

SEPHORA; Neuilly-sur-Seine; Sur place; EUR 28 000 - 34 000; Plein temps

Avantages offerts par ce poste

None

Résumé du poste

Sephora is seeking an administrative and operational support to its Brand Partnership team in Europe. You will assist in data collection, prepare negotiation materials, and coordinate meetings and events to streamline daily workflows.

The role focuses on execution and coordination, with a strong service mindset, teamwork, and a practical approach to daily tasks within a matrix organization.

Qualifications

• A graduate with a Bachelor's to Master's degree (Bac+3 to Bac+5) from a business school, university, or equivalent institution.
• 0 to 2 years of experience, ideally via internship, apprenticeship, or first job in commercial, purchasing, or project coordination.
• Comfort with numbers, tracking files and data consolidation.
• Proficiency in Excel and PowerPoint; comfortable with tools and collaborative processes.

Responsabilités

• Provide daily operational support to Brand Partnership Managers across a European scope.
• Prepare elements for negotiation meetings: data collection, consolidation of business information, and tracking.
• Coordinate meetings and events: room booking, spaces, visitor access, and logistics.
• Handle routine operational and administrative tasks with rigor and service mindset.
• Support follow-up of negotiated agreements and ensure document circulation and deadlines.

Connaissances

Data analysis

Organizational skills

Multitasking

Communication

Teamwork

Attention to detail

Formation

Bachelor's to Master's degree (Bac+3 to Bac+5)

Outils

Excel

PowerPoint

Description du poste

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At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Since its inception in 1969 in Limoges, France, and as part of the LVMH Group since 1997, Sephora has been disrupting the prestige beauty retail industry. Today, Sephora continues to break with convention to drive its mission: champion a world of inspiration and inclusion where everyone can celebrate their beauty.

With 56,000 employees in 35 countries, including 15,000 in Europe & Middle East, we connect customers and beauty brands within the world’s most passionate beauty community. With a curation of nearly 500 brands, and our own label, Sephora Collection, we offer the most unique and diverse range of products: fragrances, makeup, hair care, skincare... and much more.

You will excel and enjoy this position if you are ready to actively handle the following missions :

• Provide daily operational support to Brand Partnership Managers across a European scope, assisting in the preparation and follow-up of annual negotiations and commercial agreements.
• Prepare the necessary elements for negotiation meetings: data collection, consolidation of business information, updating tracking files, assisting in the preparation of support materials, and operational organization of meetings.
• Take charge of the practical coordination of meetings and key team events: room booking, preparation of meeting spaces, coordination of visitor access, invitation follow-ups, verification of logistical needs, and support for necessary connections or tools.
• Streamline the team’s daily workflow by handling minor operational, administrative, and logistical requests that require rigor, responsiveness, and a strong service mindset.
• Ensure the administrative and operational follow-up of negotiated agreements, guaranteeing the smooth circulation of documents, compliance with deadlines, and the reliability of shared information.
• Contribute to the management of negotiation documents: receipt, filing, and archiving of general terms and conditions of sale (T&Cs) and pricing, document comparisons, preparation of preliminary review elements, and transmission to the relevant legal contacts.
• Depending on experience, the opportunity to participate in drafting contractual frameworks and commercial appendices in support of the team, in compliance with negotiation processes and timelines.
• Act as a cross-functional coordinator for the execution follow-up of agreements: follow-up reminders, status updates, consolidation of approvals, and tracking of signatures.
• Assist with reporting for your scope: compilation of sales, margins, sell-in, key KPIs, and updating tracking files necessary for activity management.
• Contribute to handling recurring operational issues in support of the team, notably price disputes, returns, monitoring of declarations, brokerage contract management (mandates), or other business coordination needs.
• Be a reliable and rigorous support for the BPM team, in a role primarily focused on execution, administration, operational coordination, and management of daily tasks necessary for smooth operations.
• This position is above all an operational and administrative support role designed to facilitate the daily work of the Brand Partnership team. It is neither an autonomous negotiation role nor a strategic position. Scope: European Region Reporting to: Brand Partnership Director / Group Manager Team management: None Type of contract: Fixed-term contract (CDD) – highly operational support role Key interactions: BPM, finance, legal, supply chain, merchandising, marketing, CRM, local country teams, internal support functions

Do not hesitate to apply if you have… or if you are …

• A graduate with a Bachelor's to Master's degree (Bac+3 to Bac+5) from a business school, university, or equivalent institution.
• Initial experience ranging from 0 to 2 years, ideally gained through an internship, apprenticeship, or first job in a commercial, purchasing, category management, finance, supply chain, marketing, assistant, or project coordination environment.
• Highly comfortable with numbers, tracking files, and data consolidation.
• Good proficiency in Excel and PowerPoint; general ease with tools, processes, and collaborative environments is expected.
• Rigor, organizational skills, and the ability to manage multiple subjects in parallel with reliability.
• The ability to follow detailed processes, secure deadlines, and maintain high-quality execution in a demanding environment.
• A practical mindset, reactivity, and the ability to effectively advance concrete daily tasks, including administrative, logistical, or highly operational ones.
• Strong service orientation: you enjoy helping a team save time, resolving daily friction points, and securing the details that allow projects to progress.
• The ability to take charge of execution tasks seriously, without necessarily seeking high visibility or a decision-making role.
• Good interpersonal skills and a liking for teamwork within a matrix and cross-functional organization.
• Curiosity, a service mindset, and a desire to learn in an international and omnichannel environment.
• Good written and oral communication skills in both French and English.
• An affinity for the beauty and cosmetics world is a plus.

Here, you will find:

• Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit.
• Culture of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead.
• Work that brings fulfillment. From delighting clients every day, to inspiring our industry at large, every action makes a difference.

Join us and belong to something beautiful.

At Sephora, we celebrate diversity and are committed to creating and fostering an inclusive environment for everyone.