Business Systems Specialist

Vates SAS; Grenoble; Hybride; EUR 42 000 - 66 000; Plein temps

Avantages offerts par ce poste

Health insurance 50% company funded

Works Council benefits

Employee savings plan (PEE)

Annual bonus

Résumé du poste

Vates, société française spécialisée en virtualization, recherche un Systems Adoption Specialist pour faire le lien entre les équipes métiers et le système d’informations. Vous piloterez l’onboarding, la formation et l’adoption des outils internes, tout en simplifiant les processus et en assurant une documentation claire.

Vous travaillerez avec des équipes telles que Sales, Customer Success, Marketing, Finance et Ops pour identifier les frictions et proposer des améliorations, dans un cadre

Qualifications

• Comprendre les processus métiers et leur interface avec les systèmes d’information.
• Concevoir et dispenser des formations utilisateur efficaces.
• Documenter les pratiques et les procédures métier.
• Conduire l’amélioration continue et la gestion du changement.
• Transmettre les besoins business en exigences claires pour les équipes techniques.

Responsabilités

• Animer l’accueil et la montée en compétence sur les systèmes internes et les processus associés.
• Identifier les goulots d’étranglement et proposer des améliorations opérationnelles.
• Promouvoir l’utilisation efficace des systèmes et suivre l’adoption.
• Collaborer avec les équipes SI pour prioriser les améliorations.

Connaissances

Processus métier

CRM & ERP tools

Formation utilisateur

Documentation

Amélioration de processus

Données et métriques

IA et automatisation

Français & Anglais

Formation

Licence/Master en Business, Management, IS, CS ou équivalent

Description du poste

Missions

Vates is a French software company specializing in virtualization, offering a credible alternative to proprietary solutions on the market. Our Vates VMS solution enables companies to manage their IT infrastructures in a simple, efficient, and controlled way.

We are looking for a Systems Adoption Specialist to bridge the gap between our business teams and the Information Systems team.

You will work directly with teams such as Sales, Customer Success, Marketing, Finance, Support and Operations to understand how they work, identify friction, improve practices and ensure that their needs are properly understood by the Information Systems team.

Your Responsibilities:
User onboarding and enablement

• Own the onboarding and training of employees on internal business systems and related processes.


• Help new employees understand not only how tools work, but also the processes, rules and best practices behind them.


• Provide additional or refresher training whenever adoption gaps or recurring difficulties are identified.


• Create practical training materials, guides and other resources that allow users to become autonomous.


• Adapt training and documentation as systems and processes evolve.

Business process and operational excellence

• Work directly with business teams to understand how work is actually performed and identify unnecessary complexity, inconsistencies or inefficient practices.


• Help define and promote clear, pragmatic and repeatable operational processes.


• Ensure that agreed processes and working methods are understood and consistently applied.


• Identify gaps between documented processes and actual practices and determine their root causes.


• Challenge processes when they no longer serve their purpose rather than enforcing them mechanically.


• Contribute to continuous improvement initiatives across teams and functions.

Systems adoption and usage

• Promote effective and consistent use of business systems across the company.


• Monitor adoption and identify recurring usage problems, workarounds or incorrect practices.


• Determine whether a problem should be addressed through training, documentation, process improvement, configuration changes or system development.


• Help teams get the most value from the tools already available before introducing unnecessary complexity or additional systems.


• Work with the Information Systems team to improve usability and reduce operational friction.

Voice of the user

• Maintain close contact with users and actively collect feedback, pain points and improvement opportunities.


• Understand the underlying problem behind user requests rather than simply forwarding feature requests.


• Distinguish between bugs, usability issues, missing functionality, process problems, configuration issues and knowledge gaps.


• Translate business needs into clear and actionable requirements for the Information Systems team.


• Provide context, use cases and expected outcomes so that technical teams can make informed decisions.


• Close the feedback loop with users when changes are delivered.

Documentation and knowledge management

• Create and maintain clear documentation for business systems, processes and operating practices.


• Ensure documentation remains aligned with actual system behavior and current processes.


• Structure knowledge so that employees can find answers quickly and solve common problems autonomously.


• Identify recurring questions or incidents that should result in better documentation or training.


• Use modern tooling, including AI-assisted tools where appropriate, to accelerate documentation, training‑content creation, feedback synthesis and knowledge management.

Cross‑functional collaboration

• Act as a day‑to‑day interface between business users and the Information Systems team.


• Build strong working relationships with managers and operational teams across the company.


• Collaborate with system administrators, developers and data teams when improvements require changes to tools, integrations or data.


• Help prioritize improvement opportunities based on user impact, operational value and effort.


• Facilitate the rollout and adoption of new tools, features and processes.

Required Skills:

• Strong ability to understand how business processes and information systems interact.


• Experience working with business applications such as CRM, ERP, support, finance, marketing automation, collaboration or reporting tools.


• Experience designing and delivering user training or onboarding.


• Strong documentation and knowledge‑management skills.


• Ability to observe operational practices, identify patterns and diagnose root causes.


• Ability to translate loosely expressed user problems into structured and actionable requirements.


• Good understanding of process design and continuous improvement principles.


• Comfortable working with data and metrics to assess adoption, process quality and operational performance.


• Comfortable using AI and automation tools to improve personal productivity and operational workflows.


• Excellent written and verbal communication skills.


• Fluent in French and English.

At VATES, you will find a flexible work environment, a supportive and approachable team, and a role that makes a real impact on a daily basis.

Location:

Our offices are based in Grenoble or Paris, but we operate on a fully remote model to provide greater flexibility and daily work comfort.

You are free to work 100% remotely or come on-site occasionally, depending on your preferences.

• Health insurance coverage funded at 50% by the company


• Benefits provided by the Works Council (employee discounts, cinema tickets, etc.)


• Employee savings plan (PEE)


• Annual bonus

As part of our diversity and inclusion policy, this position is open to all candidates, regardless of gender.

Qualifications

You enjoy spending time with users, understanding how they work and helping them become more effective. You are equally comfortable delivering a training session, analyzing why a process is not followed, documenting a workflow or discussing a system improvement with a technical team. Don't hesitate, apply !

We are looking for someone with:

• A Bachelor’s or Master’s degree in Business, Management, Information Systems, Computer Science, Business Analytics, or a related field.


• Severals years (5-7) of experience in business operations, business systems, enablement, operational excellence, RevOps, Sales Ops, process improvement or a comparable cross‑functional role.


• Fluent in English and French.

Our Company

Vates is a French software company specializing in Open Source and virtualization with a deep commitment to open, collaborative development. Our main projects, Xen Orchestra and XCP‑ng, span the full virtualization stack: from the hypervisor (Xen) and virtualization platform (XCP‑ng) to management and VM backups (Xen Orchestra). Our team works across multiple countries, fully embracing remote work with transparent workflows and accessible communication channels. At Vates, we are driven by a strong, people‑first culture that values benevolence, inclusivity, and a horizontal structure. Every member is empowered to contribute ideas, make decisions, and grow with the company. Our open‑source model is core to everything we do, not just in our code, which is available on GitHub and GitLab, but in our collaborative approach with the community. We believe in "upstream first," dedicating our expertise and resources to support and advance foundational projects like Xen, and helping contributors of all levels join us on this journey.

Are you the one?

Vates was born more than 10 years ago in the French Alps, in Grenoble. Our team is composed of more than 150 people, spread out in France and elsewhere in the world. Want to know more about our history? Our team? Thinking of joining us?